EXECUTIVE ASSISTANT TO DIRECTOR - REAL ESTATE INDUSTRY

at  Altitude EA

• Posted date 25 June 2024
• LocationMelbourne
• Contract Type Permanent
• SalaryTO $100K PACKAGE
• Contact NameAnastasia KellyContact Email info@altitude-ea.com.au

PREFERRED SKILLS AND EXPERIENCE

• minimum 3 years’ experience supporting executives
• prior experience in administrative function only
• strong proficiency in Microsoft Office
• real estate industry not essential however working within professional services and or property/customer centric environments highly regarded

POSITION RESPONSIBILITIES

• coordinating inbound and outbound correspondence in a professional and timely manner, including answering Director’s phone when required
• providing quality and timely administrative support
• maintaining notes and action registers from meetings and conversations for follow up
• preparing a comparative market analysis, submissions, reports, and pre-list kits on a daily basis
• assisting with open homes, final inspections, photo shoots, and settlement day keys and gift exchanges as needed
• liaising with external vendors such as photographers, videographers, printers, stylists, conveyancers and trades where required
• preparing auction scripts, auction day packs and open home boxes
• tracking and reporting on data for sales and listings
• maintaining accuracy of listings and related sales documentation
• communicating with vendors on offers, price changes, open days and referrals
• maintaining communication with buyers on new listings, open houses, auctions, and offers
• delegating tasks to Virtual Assistant, Campaign Manager, Team Manager or Sales Administrator where needed
• running weekly team meetings, and daily huddles to maintain accountabilities and task tracking
• assisting with social media tasks
• finding opportunities for community engagement through sponsorship and charity auctions
• arranging catering for meetings, auction days, or for your leader, as required
• maintaining and sourcing office supplies and team needs