Executive Assistant to Mission Directors

at  NESTA

This individual will coordinate administrative activity, along with undertaking EA duties. Examples of responsibilities and deliverables for the Executive Assistant include:

• Serving as a departmental first-point-of-contact for queries from Nesta’s wider corporate services teams (e.g. People, Finance teams etc).
• Assisting the Executives with diary management, preparation of papers/agendas, email correspondence and ad hoc tasks, working proactively to help ensure that their time is used efficiently and prioritised well in pursuit of departmental and organisational priorities.
• Streamline workflows and improve processes.
• Liaise with the PMO team to ensure all departmental invoices and payments have been dealt with.
• Ensuring information about the team is up to date for external and internal communications purposes.
• Processing expenses and booking travel where necessary
• Arranging logistics for meetings and (small scale) events on an adhoc basis, capturing actions for team meetings and capturing minutes for more formal committees.
• Provide cover when other EAs are on annual leave, dividing responsibilities with other EAs if needed.