Executive Assistant to the Chair and Board - Hybrid Flexible

at  Imperial Brands

PRINCIPLE ACCOUNTABILITIES

• Provide comprehensive administrative support to the Chair, encompassing tasks such as arranging meetings, intricate diary management, maintaining contact databases, organizing filing systems, and managing the flow of information from both internal and external sources.
• Handle correspondence directed to the Chair and, when applicable, other Non-Executive Directors.
• Coordinate travel arrangements and logistics for the Chair and Non-Executive Directors, including transportation, accommodation, and dining arrangements.
• Ensure timely processing of invoices and expenses for the Chair and Non-Executive Directors, meticulously recording them within the Group’s systems.
• Collaborate with the Group Company Secretary to ensure the smooth functioning of the plc Board, including managing events (notably the Annual General Meeting), scheduling meetings, organizing and distributing board papers, and facilitating communication.
• Offer administrative assistance to the Group Company Secretary as required.
• Cultivate strong and professional relationships with both external and internal stakeholders, including senior management and their respective teams.

SKILLS AND EXPERIENCE REQUIRED

• Proven track record of providing Executive Assistant support a C-Suite/Board level
• Advanced MS office skills (including the knowledge of using shared folders)
• Excellent organisational and time management skills, the ability to manage conflicting priorities under pressure, reprioritising and delegating where necessary.
• A high level of initiative and problem-solving skills, with the ability to respond constructively, and at pace to unforeseen events.
• An excellent communicator with collaborative approach
• Excellent judgement and ability to use tact and discretion at all times along with the ability to maintain confidentiality.

ABOUT US

We’re a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all. Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference

We have an exciting, highly challenging, and interesting London based hybrid role for an experience and resourceful Executive Assistant. You will be an essential resource to the Board and Chair responsible for supporting all aspect to ensure the efficient and effective execution of their role. This is a great opportunity for a professional and experience Executive Assistant to be part of our inclusive, innovative global FMCG business supported by 25,000 employees.
We are looking for a candidate who understands the myriad of complexities involved in ever changing dairy arrangements and handling all manner of organisational tasks, is a team player who is able to work independently and part of a wider team.