Executive Assistant to the Chief Information Officer (CIO)

at  Williams Companies

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.
Do something that means something at Williams. This isn’t just a job - it’s an opportunity to explore and discover your passion with coworkers who become friends and mentors who push you to be your best self in and out of the office. At Williams, we make clean energy happen. And you can too, so bring your energy to ours!
The Executive Assistant is responsible for providing administrative support to our Executive Leaders. To be successful in this role, you’ll need to be exceedingly well organized, and handle a range of sophisticated assignments requiring the use of experience, innovation, and judgment while working closely with the executive and their sources!
Your work will challenge you, and with our Core Values to guide you, you’ll quickly learn and grow with us.
Day in the Life:
As the Executive Assistant to the CIO, you are also supporting the IT organization and the 8 Directors within the organization. A typical day begins with reviewing emails and prioritizing tasks. You will regularly prepare meeting agendas and materials, create weekly status reports, process expense reports and purchase orders using Oracle, and record meeting minutes. Throughout the day, you assist with project-related tasks with great attention to detail, data monitoring, and communication across various levels of the organization. Managing the VP’s calendar including travel, compiling weekly status reports, and processing financial transactions are key responsibilities. You organize logistics for events, compose professional communications, and manage the CIO’s social media account. Remember, an Executive Assistant’s day is dynamic and often involves juggling multiple tasks while maintaining professionalism and confidentiality.

Responsibilities/Expectations:

• Provides administrative and clerical support for one or more persons, including work of a confidential nature
• Responds to inquiries from our internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
• Maintains cost center data and analysis
• Assists with the preparation of budgets and forecasts
• Supervises work of personnel on assigned projects
• Mentors others
• Other duties as assigned

Education/Years of Experience:

• Required: High school diploma or GED; a minimum five (5) years’ experience supporting executive management
• Preferred: Bachelor’s degree

Other Requirements:

• Handling confidential matters, such as sensitive documents and personnel issues
• Present data and insights in a clear and concise manner.
• Clear and concise communication across all levels of the organization
• Leverage sophisticated skills in Microsoft Office, Teams, and SharePoint
• Arrange travel, including flights, accommodations/reservations, and ground transportation for the leadership team
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Excellent time management skills, including the coordination of executive meetings, calendars and travel

About Tulsa:
Our corporate headquarters is located in downtown Tulsa, Oklahoma, the 2nd largest city in Oklahoma and the 47th most populous in the U.S.
Tulsa is known as the Mother of “The Mother Road” - Route 66, and boasts impressive art deco architecture, the #1 city park in the U.S. (The Gathering Place) and is a great venue for live music. It’s an easy place to get in and out of, with more than 20 non-stop flight destinations offered at Tulsa International Airport. Tulsa is listed on
CNN Travel’s best destinations to visit in 2022!
Tulsa is not only a great place to live, but it’s affordable. According to the 2019 Economic Report from Tulsa’s Future, the cost of living is 8 percent below the U.S. average. There is no place like T-Town. Check out
visittulsa.com
to learn more!
Why Choose Williams?

We are committed to providing our employees with competitive compensation and benefits as part of your Total Rewards package to help protect your current and future physical, emotional, and financial health. We generally offer health benefit programs to our employees and their families that are competitive and flexible enough to meet your needs, and retirement benefits to allow you to invest now for financial security when you retire. With rich learning and development programming and a high internal mobility rate, you are not just applying to a job with Williams; you are embarking on an exciting career!

• Competitive compensation
• Annual incentive program
• Hybrid work model - one to two work from home days each week for most office-based roles
• Flexible work schedule for most field-based roles
• 401(k) with company matching contribution and a fixed annual company contribution
• Comprehensive medical, dental, and vision benefits
• Generous company-paid life insurance and disability benefits
• A consumer-driven health plan option with the potential for a generous company contribution to a Health Savings Account
• Healthcare and Dependent Care Flexible Spending Accounts
• Paid time off, including floating and company holidays
• Wellness Program with annual rewards
• Employee stock purchase plan
• Robust employee learning and development
• High internal mobility (we promote from within)
• Parental leave (we provide up to 6 weeks for each parent)
• Fertility coverage and adoption benefits
• Domestic partner benefits
• Educational reimbursement
• Non-profit donation matching contributions and time off to volunteer
• Employee resource groups
• Employee assistance programs
• Technology to make our work more productive and collaborative
• Regular employee engagement surveys and feedback processes

Williams has a long history of making a significant difference in the communities where we live and work, and we strive to cultivate an environment of employee inclusion, innovation and passion that values all voices and opinions. We help each other succeed and great things happen when people from a diverse set of backgrounds come together. Together, we make clean energy happen.
Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.
For more information, please visit
https://www.williams.com/careers/total-rewards/
.
Education Requirements:
Skill Requirements:
Competency Requirements

• Provides administrative and clerical support for one or more persons, including work of a confidential nature
• Responds to inquiries from our internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
• Maintains cost center data and analysis
• Assists with the preparation of budgets and forecasts
• Supervises work of personnel on assigned projects
• Mentors others
• Other duties as assigne