Executive Assistant

at  Vodafone

WHO YOU ARE

• 2 year experience in a similar position
• General administrative experience with strong knowledge of Windows and Microsoft Office applications (PowerPoint, Excel, OneNote); MS Outlook and MS Teams proficiency preferred

Executive Assistant / Personal Assistant experience – ideally supporting Executive Level roles in a large multi-national organisation

• The following skills with demonstrable experience are a must:
• Communication
• Interpersonal
• Time management
• Strong organisational and planning skills
• Ability to multi-task
• English language – advanced

NOT A PERFECT FIT?

Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about Inclusion for All and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to apply as you may be the right candidate for this role or another role, and our recruitment team can help you see how your skills fit in.

WHO WE ARE

You may have already heard of Vodafone - We’re a leading Telecommunications company in Europe and Africa. But what you might not know is that we are continuously investing in new technologies to improve the lives of millions of customers, businesses and people around the world, creating a better future for everyone.
As part of our global family, whether that’s Vodafone, Vodacom or _VOIS, you’ll feel a sense of pride and purpose as you contribute to our culture of innovation. We pursue equality of opportunity and inclusion for all candidates through our employment policies and practices. We recognise and celebrate the importance of diversity and inclusivity in our workspace and we do not tolerate any form of discrimination especially related to but not limited to race, colour, age, veteran status, gender identification, sexual orientation, pregnancy, ethnicity, disability, religion, political affiliation, trade union membership, nationality, indigenous status, medical condition, HIV status, social origin, cultural background, social, or marital status.
Together we can

Accountabilities:

• Diary and calendar management – Head of DN&OSS and two direct reports – Head of OSS and Head of Test Labs and Validation.
• Travel planning – both domestic and international
• Event planning – planning of departmental events alongside the DN&OSS business manager. Departmental All Hands, Innovation Days, Hackathons, Team building, Strategy days etc…
• Coordination with other Executive Assistants and Business Managers for Senior Leadership meeting, travel and event planning
• Assistance with ad hoc team activities:
• System approvals – e.g. Holidays, Purchase orders etc…
• Team holiday calendar planning
• Maintenance of departmental distributions lists
• Presentation preparation
• Minute and action taking

WHAT YOU’LL DO

The Digital Networks and OSS (DN&OSS) team is responsible for the provision of OSS, Digital Networks and Networks Test, Labs and Validation services to Vodafone’s European Markets and International Networks, encompassing strategy, design, delivery, project management and engineering services. The team is situated within the wider Vodafone Network Strategy and Engineering (NSE) organization and provides transformation services to support and enable the NSE Network engineering functions and Vodafone’s wider Pan-European Network organizations – Network Planning, Network Quality and Network Operations.
We are a large and exciting organization of over 500 employees, distributed across Europe and our shared service locations in Asia. The team is very much positioned at the forefront of Digital and AI innovation for Vodafone Networks and plays a key role in shaping, enabling, and delivering Vodafone’s strategic goals of Customer, Simplicity and Growth.
The DN&OSS team is currently seeking an experienced Executive Assistant to work alongside and support the Head of DN&OSS. We are seeking candidates with strong and demonstrable Executive assistant experience, ideally in a large multi-national corporate environment. A strong proficiency in business English, excellent interpersonal, stakeholder management, relationship building, communication and planning/organizational skills are a must for this role.
Alongside the day job activities, the successful candidate will be offered extensive learning and development opportunities to support their professional development and the achievement of their career goals. They will also have a great opportunity to build a rich professional network of Senior Executives across the Network and Commercial leadership teams.
The successful candidate will report directly to the Head of Digital Network & OSS and will form an integral part of the departments Leadership Team.
This is a great opportunity of an experienced Executive Assistant professional to join a large, geographically disbursed, and fast paced organization, whilst learning and having fun along the way!

Accountabilities:

• Diary and calendar management – Head of DN&OSS and two direct reports – Head of OSS and Head of Test Labs and Validation.
• Travel planning – both domestic and international
• Event planning – planning of departmental events alongside the DN&OSS business manager. Departmental All Hands, Innovation Days, Hackathons, Team building, Strategy days etc…
• Coordination with other Executive Assistants and Business Managers for Senior Leadership meeting, travel and event planning
• Assistance with ad hoc team activities:
• System approvals – e.g. Holidays, Purchase orders etc…
• Team holiday calendar planning
• Maintenance of departmental distributions lists
• Presentation preparation
• Minute and action taking.

Executive Assistant / Personal Assistant experience – ideally supporting Executive Level roles in a large multi-national organisation

• The following skills with demonstrable experience are a must:
• Communication
• Interpersonal
• Time management
• Strong organisational and planning skills
• Ability to multi-task
• English language – advance