Executive Assistant – VP Intact Data Lab ( IT)

at  Intact

Who needs insurance? Everybody. That keeps us busy. Very busy. At the Intact Lab, we use machine learning, data science, software engineering, AI, agility, UX and design thinking to transform the customer experience for millions of Canadians.
Join our team and get ready to explore, take risks, make mistakes, and learn all day, every day. We’ll support your goals with tools, opportunities, and flexibility. It’s our employee promise.
Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.
Ready to make your mark?

ABOUT THE ROLE

We’re looking for an Executive Assistant I to join our growing team!

WHAT YOU’LL DO HERE:

• Provide support to Deputy Senior Vice President, Vice Preident two Vice President of our Data Lab ( IT department) , which includes managing and organizing their calendar, making travel arrangements, scheduling and attending, as required, meetings to record minutes, completing and filing expense reports, writing correspondence, etc.
• Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory/equipment and distributing mail.
• Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.
• Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.
• Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.
• Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.
• Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.
• Assist with the annual budgeting process.
• Provide backup support to other Executive Assistants.

Working here means you’ll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

• A financial rewards program that recognizes your success
• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
• An extensive flex pension and benefits package, with access to virtual healthcare
• Flexible work arrangements
• Possibility to purchase up to 5 extra days off per year
• An annual wellness account that promotes an active and healthy lifestyle
• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
• Inspiring leaders and colleagues who will lift you up and help you grow
• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as uniqu