Executive Assistant (x/f/m) Remote CET +/- 3 hrs

at  Meshcapade

WHO ARE WE?

Meshcapade is the 3D digital human company. We are creating realistic human avatars for use in apparel, games, fitness, AI, and augmented reality. Using machine learning and computer vision, we model the nuances of human body shape and movement. We automatically convert photos, 3D & 4D scans, RGB-D sequences, Mocap and even words into realistic 3D humans. We are a spin-off from the Max Planck Institute for Intelligent Systems in Tübingen, Germany and our products are powered by state of the art, patented research. Our core product, Meshcapade Me, is an online platform for the creation, animation, and use of 3D digital humans. Our clients run the gamut of global names; a broad mix of tech, media, health and fitness, apparel, and education.
As an Executive Assistant at Meshcapade, you will play a pivotal role in providing administrative support to our executive team, including the founders and VPs. You will be responsible for managing their schedules, coordinating meetings and related travel, handling correspondence, and performing various administrative tasks to enhance their efficiency and productivity.

• Calendar Management: Efficiently manage and maintain executives’ calendars, scheduling appointments, meetings, and travel arrangements as needed.
• Communication: Serve as a point of contact between the executives and external stakeholders, handling phone calls, and other forms of communication with professionalism and discretion.
• Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and follow-up action items. Attend meetings as required and take accurate meeting minutes.
• Travel Arrangements: Arrange travel plans, accommodations, and itineraries for executives, ensuring cost-effectiveness and smooth travel experiences.
• Document Management: Organize and maintain electronic and paper files, ensuring documents are readily accessible and confidential information is handled securely.
• Expense Management: Process and track expense reports for the executives, ensuring accuracy and compliance with company policies.
• Special Projects: Support executives in various special projects and initiatives as required.