Executive Assistant

at  YMCA Brisbane

Being part of The Y Queensland is to be part of a 160 year tradition, supporting the community through child care services, camping programs, community-focused programs including affordable housing and community centres, Youth development initiated, Vocational Schools and Fitness to name a few, we are committed to advocate diversity, social responsibility and inclusivity.
Our mission is simple: to empower children, young people and communities Australia-wide to build a just, sustainable, equitable and inclusive world, where every person can thrive in body, mind and spirit. We are now seeking an Executive Assistant to support our Chief Executive Officer on a Full-Time and permanent basis, based at our office in Fortitude Valley.

This is an important and valued role working with the Chief Executive Officer in a position that relies on being a trusted advisor, maintaining confidentiality and engaging professionally with stakeholders at all levels in the organisation, including the executive team and the Board.

You will be responsible for:

• Provide executive support to the CEO including diary management, email management, travel, document management and general administrative and secretarial support.
• Maintain effective relationships with key contacts and relevant stakeholders and ensuring appropriate responses are provided and that clear and comprehensive details are taken and delivered.
• Schedule all board meetings, assist to prepare agendas and prepare minutes for approval and circulation
• Coordinate the administration of Board meetings and Board function including catering and room preparation
• Schedule and coordinate internal and external meetings; respond to meeting requests, ensuring the most efficient use of time by the CEO
• Effectively coordinate and follow-through of the activities and commitments of the CEO
• Proactively follow-through on behalf of the CEO, tasks delegated to ELT members and Directors and resolve issues or escalate as needed
• Coordinate the calendar of executive leadership meetings including the setting of agendas, keeping of minutes and follow-through of agreed actions
• Provide secretariat support for sub-committees of the Board, where required
• Comply with all legislative and licensing requirements relating to corporate governance
• Undertake projects as required
• Positively contribute to a culture of client service excellence and continuous improvement
• Maintain discretion and confidentiality in all internal and external relationships, engagements, and communications. Use a common-sense approach to the work and apply good judgement.
• Provide leadership and development to administrative support staff