Executive Assistants, Auckland - Commissioning

at  Health New Zealand Te Whatu Ora Waikato

• Contribute your EA skills to transforming the future of health
• 2 Executive Assistant positions available
• Based in Auckland
  Join Health New Zealand | Te Whatu Ora at a key time, where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centred health system. This mahi will improve the health and wellbeing of everyone in Aotearoa, and we’ve got an opportunity for you to be part of it…

TE WHIWHINGA MAHI | THE OPPORTUNITY

We have an important role in supporting the Crown in its relationships with Māori under Te Tiriti o Waitangi | The Treaty of Waitangi. The government is committed to improving services and outcomes for Māori and strengthening the Crown’s relationships with Māori.
We are responsible for designing community-based systems of care, agreeing health and wellbeing plans, executing those plans, and monitoring outcomes which then feed into the design process. We work in partnership with our Health New Zealand | Te Whatu Ora and Hauora Maori Service colleagues to shape system-wide public health services across the motu.

We are looking for Executive Assistants to support the below managers:

• Group Manager, Local Commissioning
• Group Manager, Regional System Integration

As the Executive Assistant, you will provide high quality, timely, one-to-one executive support, including dealing with matters of a highly confidential and sensitive nature. Day-to-day you will be responsible for managing their schedule and communications, coordinating meetings, managing their inbox, acting as a central point of contact, and drafting documents and reports.

NGĀ PŪKENGA ME NGĀ WEAKO | SKILLS AND EXPERIENCE

• Experience with calendar management and meeting coordination and arrangements for Senior Leaders.
• Experience with secretariat duties, including minute taking and collation.
• Experience with financial administration such as processing invoices, reconciling payments and financial reporting as required.
• Experience with making travel arrangements and booking accommodation.
• Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior Ministry officials and with health sector leaders.
• Assists other support resources, such as Team Administrators to help them to be successful in their roles.
• Experience in, or exposure to, project co-ordination.
• Experience developing, maintaining, and influencing relationships and partnerships across sectors and organisations including with Māori and Pacific Peoples groups.

Please refer the Job description for details