Executive, Business Support

at  CONSTELLAR EXHIBITIONS PTE LTD

WHO WE ARE

If you’re passionate about shaping ideas and communities that build the future, we have an exciting opportunity for you.
Constellar convenes businesses, curates ideas and creates opportunities for sustainable business growth. We are one of Singapore’s largest exhibition organisers and the venue manager for Singapore EXPO, based in Singapore with a regional footprint in China, India and Malaysia. We want to be a global leader headquartered in Asia, helping businesses scale ideas, communities and solutions for global business impact. We do this by curating and developing influential trade and consumer events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth.
Learn more about us at constellar.co.

WHAT IT’S LIKE TO WORK HERE

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships and regional co-operation. We’re privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asia’s top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.
We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.
With about 200 employees we’re a growing company with large aspirations to scale in the next five years. It can get intense and it will be messy at times. But few places can give you a seat at the table where you can contribute directly to the development of the business, the cultural DNA of an emerging MNC, and the building of a company proudly made and headquartered in Singapore with global business impact. And with two lines of businesses across events and venues, we provide opportunities for you to cross over from one to the other to build range in your career.
You don’t need to have MICE experience to work with us. We’re looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.
DESIGNATION : Executive, Business Support

QUALIFICATIONS

• Minimum Diploma in relevant disciplines or equivalent.
• Strong organizational and multitasking skills.
• Detail-oriented with strong documentation skills.
• Excellent communication and interpersonal abilities.
• Possess strong problem-solving abilities.
• Able to work independently with minimum supervision.
• Able to multitask, possess good interpersonal and organizational skills and thrive in a fast-paced environment.
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)
• New office is set to relocate to Expo in Q2/Q3 2024.

• Liaise with various departments to develop and execute project operations.
• Facilitate effective communication and coordination between departments to ensure project success.
• Onboard sponsors and exhibitors following contract closure by the sales team.
• Provide ongoing support and ensure all needs and requirements are met.
• Create and maintain detailed event documents.
• Collaborate with multiple cross-functional teams to meet event requirements.
• Manage invoicing processes, including following up with exhibitors and sponsors for timely payments.
• Handle procurement-related administrative tasks efficiently.
• Work closely with Operations to assist clients with their onsite requests and requirements.
• Ensure proper documentation of all correspondences with internal and external stakeholders
• Maintain records for exhibitors, sponsors, partners, vendors, and other departments.
• Assist with administrative tasks related to event closure, including preparation of the event P&L.
• Collaborate with auditors and respond to any queries promptly.
• Perform any necessary service recovery actions.
• Ensure all issues are resolved and all loops on event matters are closed.