Executive, Carpark Operations & Administration

at  CapitaLand

About Us
CapitaLand Group (CapitaLand) is one of Asia’s largest diversified real estate groups. Headquartered in Singapore, CapitaLand’s portfolio focuses on real estate investment management and real estate development, and spans across more than 260 cities in over 40 countries.
Job Description

The Executive, Carpark Operations & Administration is part of the Guest Service Department and is responsible for all Carpark Operations and provides general support to all the Departments within the property. He or she will ensure the overall timeliness and accuracy of all the tasks are being assigned to him or her and will report to the Residence Manager. The other job responsibilities include the following:

• Attend to all internal and external telephone calls
• Attend and respond to all general enquiries received via emails on a timely basis
• Check and certify true copies of all invoices
• Verify and ensure accuracy of the information on all invoices (ie; Delivery orders, amounts and billing entities)
• Raise purchase orders through Oracle System for carpark related purchase and collaborate with Finance Department to process payments
• Keep stock of carpark stationery or items and replenish them, if required
• Prepare, check and compile month-end carpark reports (Tailgate, Blacklist, Manual Barrier, etc)
• Prepare performance reports for carpark
• Safekeep all contracts and licenses and follow-up on renewals
• Be involved in organising staff welfare related matters including administrative matters
• Daily settlement report checks for parking (Nets and LTA)
• Processing of season parking application and billing
• Maintain administration records and coordinate with Finance for relevant accounting matters
• Ensure accuracy of record entries
• Perform additional duties in addition to those listed/described above and/or vary the scope of work according to business requirements.

Job Requirements

The candidate must possess the following:

• Minimum 4 years of relevant administrative experience in the hospitality industry and/or Diploma in Business Administration or Hospitality Management
• Good personality and well-groomed
• Excellent telephone skills and good email etiquette
• Ability to multitask
• Ability to work independently and in teams
• Meticulous and service-oriented
• Displays initiative
• Good time management and organisational skills
• Strong verbal and written communication skills
• Ability to work with personnel from all levels
• Knowledge of Microsoft Office, Excel and Outlook are strongly preferred

Benefits

• Flexible benefits with comprehensive medical coverage for self and family
• Training and development opportunities
• Subsidised rates at Ascott serviced residences-
• Strong advocate of staff volunteerism
• Wellness programmes

Closing Statement:
At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.
Only shortlisted candidates will be notified

• Attend to all internal and external telephone calls
• Attend and respond to all general enquiries received via emails on a timely basis
• Check and certify true copies of all invoices
• Verify and ensure accuracy of the information on all invoices (ie; Delivery orders, amounts and billing entities)
• Raise purchase orders through Oracle System for carpark related purchase and collaborate with Finance Department to process payments
• Keep stock of carpark stationery or items and replenish them, if required
• Prepare, check and compile month-end carpark reports (Tailgate, Blacklist, Manual Barrier, etc)
• Prepare performance reports for carpark
• Safekeep all contracts and licenses and follow-up on renewals
• Be involved in organising staff welfare related matters including administrative matters
• Daily settlement report checks for parking (Nets and LTA)
• Processing of season parking application and billing
• Maintain administration records and coordinate with Finance for relevant accounting matters
• Ensure accuracy of record entries
• Perform additional duties in addition to those listed/described above and/or vary the scope of work according to business requirements