Executive Coordinator/Coordinateur exécutif

at  JAM Industries Ltd

DON’T SKIP A BEAT, APPLY TO EXERTIS | JAM!

Job Title : Executive Coordinator
Division : Exertis | JAM
Location : Baie-D’Urfé
Schedule: Monday to Friday 8:30-17:30 (hybrid)
Exertis | JAM, Making the world sound better, one brand at a time! Do these words sound like music to your ears?
Since 1972, Exertis | JAM has grown to be one of the largest distributors of consumer electronic goods, pro-audio equipment and musical instruments. Come join us to stay true to our mission of delivering ONLY the best customer service!

WHAT YOU WILL DO:

We are currently seeking an energetic and motivatedcandidate to join our JAM team as an Executive Coordinator to our Senior Executive Team. The Executive Coordinator (EC) is a new position at Exertis | JAM that is important to the company’s growth; The EA will assist the Senior Executive Team by handling tasks and effectively managing their schedule to propel the company towards success.

RESPONSIBILITIES:

• Work directly with the Senior Executive Team to support all aspects of their daily work routine.
• Draft, review and send communications on behalf of the Senior Executive Team
• Maintain the team’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements.
• Take care of scheduling and organizing the Executive Team’s trips and travels.
• Organize and prepare for meetings, including collection and creation of documents/support and participation in meeting logistics.
• Plan/Organize special events such as townhalls and training seminars, including content creation, preparing a presentation, sending out communications, etc.
• Organize company-wide meetings, larger group meetings, catering, supplies, and other vendor management and day-to-day office issues.
• Prepare, reconcile, and submit expense reports.
• Prepare and draft letters in both English and French.
• Answer phone calls, communicate messages and information to our Senior Executive Team.
• Complete a variety of special projects including creating presentations, various spreadsheets, special reports, and agenda material.
• Conduct business with other colleagues or external vendors on behalf of the Senior Executive Team
• Act as the gatekeeper, by filtering phone calls, emails, or in-person meetings.
• Maintain confidential and sensitive information.
• Maintain various records and documents for our Senior Executive Team.