Executive (Inpatient)

at  Ang Mo Kio Thye Hua Kwan Hospital

JOB DESCRIPTION

We are seeking a dedicated individual to provide administrative support to our ward. The Ward Executive will play a crucial role in ensuring the smooth operation of the ward by managing various administrative tasks, managing inventory, and assisting with budget management.

Responsibilities

• Prepare daily staff assignment templates for the ward.
• Tabulate and submit staff monthly allowance claims.
• Track and report data related to nursing key indicators (e.g Pressure ulcers, falls etc).
• Organize and manage ward inventory, including assets listing and preventive maintenance schedules.
• Manage purchase requisition including raising of PR, processing of invoice for payment.
• Manage and ensure adequate supplies of consumables according to par levels and utilization charging compliance.
• Assist with budget management and annual budget planning.
• Support and participate in service quality improvement projects.
• Supervise and guide Patient Service Assistants.
• Manage overtime claims for nurses and update staff contact information and address.
• Track and schedule nurses for BCLS and Singapore Nursing Board certificate renewal.
• Arrange bento for nurses and pantry requisitions for patients and staff.
• Manage requests for rental of medical equipment and arrange courier services as needed.
• Plan the roster for Health Attendants and Service Ambassadors, and track their annual leave and medical leave.
• Maintain a systematic system of archiving electronic documents and files.
• Perform any other duties as assigned by the Senior Nurse Manager.

JOB REQUIREMENTS

• Degree in Business Management or Healthcare related.
• Proficient in Microsoft Office applications.
• At least 2 years of working experience, preferably in healthcare.
• Strong attention to detail, organizational skills, and ability to multitask effectively.
  We regret that only shortlisted candidates will be notified.
  Job Functions
  :
  Operations
  Job Type
  :
  Permanent
  Location
  :
  Singapore

• Prepare daily staff assignment templates for the ward.
• Tabulate and submit staff monthly allowance claims.
• Track and report data related to nursing key indicators (e.g Pressure ulcers, falls etc).
• Organize and manage ward inventory, including assets listing and preventive maintenance schedules.
• Manage purchase requisition including raising of PR, processing of invoice for payment.
• Manage and ensure adequate supplies of consumables according to par levels and utilization charging compliance.
• Assist with budget management and annual budget planning.
• Support and participate in service quality improvement projects.
• Supervise and guide Patient Service Assistants.
• Manage overtime claims for nurses and update staff contact information and address.
• Track and schedule nurses for BCLS and Singapore Nursing Board certificate renewal.
• Arrange bento for nurses and pantry requisitions for patients and staff.
• Manage requests for rental of medical equipment and arrange courier services as needed.
• Plan the roster for Health Attendants and Service Ambassadors, and track their annual leave and medical leave.
• Maintain a systematic system of archiving electronic documents and files.
• Perform any other duties as assigned by the Senior Nurse Manager