Executive, Management Support,ARTC

at  ASTAR Agency for Science Technology and Research

Provide administrative support for the office
Provide general/administrative support during center events/visits.
Calendar scheduling for assigned Directors & Heads
Assist in Directors/Mgmt for internal training/claim/leave submission?etc
Recep covering
Raise purchase requisition
Organise and schedule meetings in organized and coordinated manner
Take meeting minutes and follow up on the action items
Facilitate in arranging in the management oversea trip plan
Maintain a systematic filing system
Update and maintain the office policies and procedures
Track, maintain and order office supplies inventory
Maintain distribution/contact lists
Provide general support to visitors when needed
Handle requests and queries from management
Drive Continuous Improvement for the administrative and secretarial Support Organisation
Other adhoc duties assigned by Management/Reporting Officer
Job Requirements
Diploma, those without a diploma but has relevant experience will be consider as well
Diploma with relevant minimum 1-2 years of experience
Relevant experience in administration work is a plus
Able to breakdown the assigned work into deliverable tasks and provide realistic timeline for their completion
Demonstrated excellent written and verbal communication skills
A team player with excellent interpersonal skills
Adapt at negotiation coupled with sound analytical skills
Proficient in Microsoft Excel and Power Point
Some knowledge of SAP is a plus
Willing to be scheduled to work off shift hours in support of visits/events occasionally
The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.
Type of Employment : Full-Time
Minimum Experience : 1 Year
Work Location : 3 Cleantech Loo

Please refer the Job description for details