Executive Office Administrator

at  Boeing

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Defense, Space & Security (BDS) has an exciting opportunity for an Executive Office Administrator to join the National Team in Huntsville, Alabama.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

• Minimum of High School Diploma or GED.
• More than 3 years of experience using all the following Microsoft Office Applications (Word, Excel and PowerPoint).
• More than 3 years of experience providing office administrator support to a senior or higher level manager.
• More than 1 year of experience working in a cross-functional environment, with broad experience working with all business levels from individual contributors to executive-level leaders.
• More than 1 year of experience preparing agendas, facilitating meetings, taking actions, and following action items to closure.

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE):

• Bachelor’s degree or higher.
• More than 1 year of experience in planning, organizing, facilitating and/or executing large scale meetings and events.
• More than 1 year of experience working in a multi-cultural environment.

TYPICAL EDUCATION/EXPERIENCE:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years’ related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years’ related work, Bachelor, etc.)

• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler’s logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Collects and compiles data to provide visibility of status for traveler’s review and/or signature.
• Creates, edits and maintains electronic and written communication.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies.
• Plans and implements logistics for executive level internal and external events.
• Provides guidance for less experienced employees. Works under limited supervision.