Executive Office Coordinator

at  Randstad

Randstad is currently working with a State Government entity to find an executive office Coordinator for a 3 months contract on full time hybrid basis

Key Accountabilities

• Provide executive secretarial, administrative, and operational support to the Deputy Secretary to ensure the effective operation and performance of the Office-this includes but is not limited to: Inbox and diary management, event/meeting facilitation and preparation, coordination of activities with internal and external stakeholder
• Assisting and managing small scale projects
• Leading the management of the Office to ensure appropriate business processes, workflows and systems that ensure timely product delivery
• Assessing and prioritising incoming requests and material for importance, relevance, and supporting the Deputy Secretary to manage a complex, impactful and high volume workflow.
• Build and maintain productive relationships, including managing sensitive matters and influencing and negotiating with a wide range of stakeholders and partners at all levels
• Create and/or review clear and concise, professional internal communications, emails, memoranda, correspondence and other documentation, including sensitive and complex material, as required to a high standard

Key Selection Criteria

• Demonstrated experience providing high level strategic support to a senior manager or executive team
• Proficiency in using eBriefings, Microsoft Office, Microsoft Teams, and other government systems.
• Previous experience in a similar role
• Project experience

Mandatory

• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa
• Have a WWCC or willingness to obtain one

Successful candidates will undergo a background and police checks ahead of starting.
If this sounds like the role for you please apply now. If you know someone who may also be interested,please share this opportunity with them.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Please refer the Job description for details