Executive Officer, Advanced Training

at  The Royal Australasian College of Physicians

Posted: 22/04/2024
Closing Date: 08/05/2024
Job Type: Fixed Term Contract
Location: Sydney CBD
Job Category: Administration and Office Support

JOB DESCRIPTION

• Work for a leading health education organisation
• Fixed term contract until December 2025
• Opportunity to work in a hybrid environment

DESIRED SKILLS AND EXPERIENCE

The successful candidate will have:

• High level written and oral communication skills, including reports and briefs, policy/process documentation, and presentations
• Proven experience in problem solving and analytical skills
• Experience in process management
• Ability to prioritise work, meet deadlines, managing a range of complex tasks in a changing work environment while maintaining an attention to detail
• Ability to work independently and collaborate with own and other teams
• Demonstrated ability to build effective working relationships with a range of external and internal stakeholders
• Ability to demonstrate resilience in a changing environment
• Ability to prioritise and manage competing deadlines in a high workload area
• Ability to work flexibly and demonstrate initiative
• A commitment to professional client service
• Proficiency in MS Office
• Proven ability to effectively apply process and procedure and achieve compliance

The Executive Officer, Advanced Training position is located in the the Training Operations division and is responsible for supporting the Senior Executive Officers in the development, monitoring and implementation of education policies and programs, administrative procedures and secretariat services within the Advanced Training Unit.

Duties include but are not limited to:

• Coordinate all administration in relation to allocated training programs
• Data entry of trainee applications and assessments
• Organise accreditation of training sites and implement changes to accreditation policy and procedures
• Coordinate, attend and facilitate meetings and provide high level secretariat services to committees
• Prepare agendas and briefs, produce minutes, draft reports and correspondence
• Proactively advocate for allocated committees to adhere to College policy, procedures and strategy
• Work with committees to ensure that members are adequately trained and succession plans are considered
• Work with committees to annually revise training requirements and update program requirement handbooks
• Facilitate effective communication and consultation between all College units and these committees
• Contribute to project management and process improvements in a constantly changing environment