Executive Personal Assistant

at  Queensland Rail

OUR IDEAL CANDIDATE

We are seeking a forward-thinking, solutions-focused “go getter” with a positive attitude who thrives in a fast-paced environment and takes on challenges with strong determination. The ability to foster productive working relationships across the organisation will be paramount to your success in this role. The ideal candidate will have:

• Previous experience in providing high-level executive and administrative support, with experience editing briefs and reports.

• A high-level of written and oral communication skills.
• The ability to work well with all Brand Reputation Corporate Affairs functions and other business areas.
• A high level of skill in the use of office software including Microsoft Word, Excel, SharePoint, Outlook and PowerPoint.
• A proven ability to show initiative and plan ahead.
• High attention to detail and exceptional ability to manage multiple changing priorities and deadlines.
• The ability to learn quickly and adapt to new and evolving requirements.
• Experience maintaining high level of confidentiality and professionalism.

ABOUT THE ROLE

As the Executive Personal Assistant, you will support the Executive Officer with delivering key outcomes for the organisation.
This is a temporary full-time and office-based position until the end of March 2025.

DAY-TO-DAY RESPONSIBILITIES INCLUDE (BUT ARE NOT LIMITED TO):

• Diary and email management – this includes managing competing interests and ensuring that managers have the same amount of access and support from the Executive Officer.

• Pulling together and editing weekly CEO briefs and monthly reports.
• Collaborating with, and backfilling for, the Business Support Officer as needed.
• Maintaining an awareness of, and reporting to the Executive Officer, issues, responsibilities, and priorities of the portfolio and business.
• Working with the Executive Officer, Brand Reputation Corporate Affairs team members and the CEO’s office to manage daily approvals and workflow.
• Performing general office and safety administration tasks.

Please see position description for a comprehensive list of responsibilities.