Executive Secretary

at  Allianz

Executive Secretary
| Operations | Entry Level | Non-Executive | Allianz Singapore | Full-Time | Temporary

Job Purpose The Executive Secretary with support 2 Heads of Department. You will report directly to the Regional Chief Agency, Digital Distribution & Marketing Officer and would be responsible for:

• Providing efficient and responsive administrative, organizational, and logistical support
• Participating in projects and providing input and support with organisational event

What you do You will:

• Ensure busy diary commitments, papers, and travel arrangements are managed effectively
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for manager
• Filter general information, queries, phone calls, and invitations to the executive by redirecting or taking forward such contact as appropriate
• Provides secretarial support by preparing correspondence, presentations, agendas, minutes, etc
• Compiles and prepares reports, statistics, and analyses with adequate information and maintains document management for files and records
• Handles administrative issues for employees on HR-related topics e.g. time management and Success Factors and arranges and tracks business travel and prepares expenses for reporting purposes
• Liaises with other OEs, units, and departments to ensure the efficient execution of business support services
• Holds regular contact with external clients and providers to ensure a professional working relationship
• Attending Ad Hoc requests from the tea