Executive Secretary
at Allianz Singapore
Singapore 068897, Central, Singapore -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 15 Aug, 2024 | Not Specified | 16 May, 2024 | 4 year(s) or above | Good communication skills | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
Responsibilities:
JOB PURPOSE
The Executive Secretary with support 2 Heads of Department. You will report directly to the Regional Chief Agency, Digital Distribution & Marketing Officer and would be responsible for:
- Providing efficient and responsive administrative, organizational, and logistical support
- Participating in projects and providing input and support with organisational events
WHAT YOU DO
You will:
- Ensure busy diary commitments, papers, and travel arrangements are managed effectively
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for manager
- Filter general information, queries, phone calls, and invitations to the executive by redirecting or taking forward such contact as appropriate
- Provides secretarial support by preparing correspondence, presentations, agendas, minutes, etc
- Compiles and prepares reports, statistics, and analyses with adequate information and maintains document management for files and records
- Handles administrative issues for employees on HR-related topics e.g. time management and Success Factors and arranges and tracks business travel and prepares expenses for reporting purposes
- Liaises with other OEs, units, and departments to ensure the efficient execution of business support services
- Holds regular contact with external clients and providers to ensure a professional working relationship
- Attending Ad Hoc requests from the team
REQUIREMENT SUMMARY
Min:4.0Max:5.0 year(s)
Human Resources/HR
HR / Administration / IR
Office Administration, HR
Graduate
Proficient
1
Singapore 068897, Singapore