Executive Secretary

at  Stefanutti Stocks

To provide secretarial support to the Regional Managing Director and Regional Financial Director and expeditiously performing a wide range of financial, administrative and co-ordination tasks.Efficiently and confidentially support and assist the MD and executive team with various activities and functions Maintain an effective document control system Effectively manage the discipline meeting calendars, scheduling and securing of individual appointments, meetings, and sessions Drafting correspondence and filing for and on behalf of Managing Director and executive team Co-ordinating local and international travel – including cross-border insurance Purchase Requisitions, Reconciliation and GRN’s of various related invoices Reconciling Diners Club and petty cash claims Co-ordinating Forex for International travel Planning and coordinating special events Assist with promoting the corporate image of the region Perform ad-hoc tasks and prepare ad-hoc reports and presentations on request Support estimating team as and when require on tender documentation. Foster an environment of trust with the individuals of the executive team Excel in the English language for both communication and letter writing The above mentioned is the minimum requirement, as there will also be other remedial requirements
Minimum requirements: Secretarial Diploma or Equivalent
10 Years+ experience in a senior secretarial position Extensive experience in Microsoft Office suite Strong organizational skills, flexibility, and the ability to prioritize tasks

Please refer the Job description for details