Executive Secretary

at  University of Venda

Department
University of Venda -> Vice Chancellor and Principal -> Legal Services -> Legal Services
Job Title
Executive Secretary
Post Level
Grade 9
Job Type
Support - Univen Funded
Closing Date
19/4/2024
Job Requirements
Requirements
Candidate should be in possession of a relevant bachelor’s degree coupled with three years’ relevant experience or alternatively a three-year National Diploma plus four years’ relevant experience. She/he must have the ability to multitask, follow complex instructions as well as compile letters and memoranda. The candidate must also have relevant knowledge of software programs. Envisaged for appointment to this position is a proactive, respectful, methodical and a forward planning person with attention to detail. Ability to work in a high-pressure environment with minimum supervision and a high level if integrity as well as excellent office administration.

Plan, manage, monitor, and support the activities of the Director’s office and ensure the smooth running of the office.
Coordinate and maintain effective office procedures and efficient workflows for the Director’s office.
Verify accuracy, validity, and reliability of information to ensure that decisions/ recommendations made by the Director are based on correct information.
Responsible for drafting an office budget, placing orders against office funds and reporting on expenditures.
Provide administrative support for various meetings and committees.
Provide administrative support in the compilation of various reports for submission to committees as well as various stakeholders.
Manage the diary of the Director and the Department