Executive / Senior Executive, HR Shared Services

at  CapitaLand

About Us
Headquartered and listed in Singapore, CapitaLand Investment Limited (CLI) is a leading global real asset manager with a strong Asia foothold. As at 31 March 2024, CLI had S$134 billion of assets under management as well as S$100 billion of funds under management (FUM) held via six listed real estate investment trusts and business trusts, and more than 30 private vehicles across Asia Pacific, Europe and USA. Its diversified real estate asset classes cover retail, office, lodging, business parks, industrial, logistics, self-storage and data centres.
Job Description
You will support the HR Operations team in the HR Shared Services department.

Office Location:

• 615 Toa Payoh Lorong 4, #07-00 StorHub, Singapore 319516 (till June 2024. Scheduled to move to UBIX in July 2024)
• UBIX - 25 Ubi Road 4, Singapore 408621

Responsibilities

• Responsible for HR data administration and operations
• Ensure proper documentation of employee personnel files and records
• Ensure proper update of employee HR data including job and pay changes
• Manage the onboarding and off boarding processes for all employees
• Prepare HR letters such as offer letters, annual salary increments, confirmation and other employment letters
• Assist in the preparation of quarterly/monthly headcount reports/MOM surveys
• Assist in the preparation/execution of HR initiatives such as Long Service Awards, Annual Health Screening
• Conduct employment reference checks
• Manage Work Pass applications/renewals
• Manage corporate passes, order hampers/wreath and special offers for staff
• Prepare and share staff announcements
• Manage audit and liaison with auditors
• Other ad-hoc tasks/projects

Requirements

• Diploma in Business Administration or any other relevant disciplines
• At least 2 or more years of relevant working experience
• Proficient in MS Office applications
• Resourceful with an analytical mind
• Self-driven and able to work independently under tight schedules
• Experience in a Shared Services environment and knowledge of Peoplesoft system will be an advantage
• The position may be on permanent or 1 year contract, depends on management’s decision and availability.

Benefits

• Flexible benefits with comprehensive medical coverage for self and family
• Training and development opportunities
• Subsidised rates at Ascott serviced residences-
• Strong advocate of staff volunteerism
• Wellness programmes

Closing Statement:
At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.
Only shortlisted candidates will be notified

• Responsible for HR data administration and operations
• Ensure proper documentation of employee personnel files and records
• Ensure proper update of employee HR data including job and pay changes
• Manage the onboarding and off boarding processes for all employees
• Prepare HR letters such as offer letters, annual salary increments, confirmation and other employment letters
• Assist in the preparation of quarterly/monthly headcount reports/MOM surveys
• Assist in the preparation/execution of HR initiatives such as Long Service Awards, Annual Health Screening
• Conduct employment reference checks
• Manage Work Pass applications/renewals
• Manage corporate passes, order hampers/wreath and special offers for staff
• Prepare and share staff announcements
• Manage audit and liaison with auditors
• Other ad-hoc tasks/project