Executive/ Senior Officer, Planning

at  NLB National Library Board

[What the role is]
The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.
At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

The job holder will serve as a Personal Assistant (PA) to assigned Directors and provide administrative, HR and Finance support for the Archives and Libraries Group. You will be part of the Planning team under the Planning & Development Division (P&D) providing support for the division’s work planning activities and ensuring compliance to policies/guidelines and corporate governance to achieve effective resource planning and management.

[What you will be working on]

• Provide Secretariat support for Director(s) of assigned Division(s)
• Cover duties for Personal Assistant(s) within the Planning team
• Provide administrative and HR for the Archives and Libraries Group (ALG)
• Collate statistics, key performance indicators and perform simple data analysis
• Provide Finance support for assigned Division(s)
• Monitor and present regular budget updates to internal stakeholders
• Ensure accurate collation of mid-year budget reviews on an annual basis as the budget coordinator for assigned Division(s)
• Work with stakeholders to ensure compliance with policies, guidelines and standards including seeking clarifications with the relevant parties
• Provide support for ALG events such as team bonding activities and townhalls that promote staff engagement
• Conduct regular reviews of processes to streamline operations for increased efficiency and productivity

[What we are looking for]

• Preferably with at least one year of relevant working experience.
• Interest in administrative/ secretariat scope
• Good interpersonal skills and learning attitude
• Ability to multi-task and communicate well (oral and written)
• Ability to work with details and numbers, meticulous and organised.
• Proactive and able to work independently and in team setting.
• Proficient in MS Office.

Work location will be at Geylang East Public Library.
Successful applicant will be appointed on an initial two-year contract.

Please refer the Job description for details