Executive Staff Assistant, Educ Criminal Justice & Human Services/Hybrid

at  University of Cincinnati

Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL
Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University’s overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati.

MINIMUM REQUIREMENTS

Bachelor’s degree with one (1) year experience; -OR- Associate’s degree with three (3) years’ experience; -OR- five (5) years’ experience.
Experience must be in high-level administrative support.

ADDITIONAL QUALIFICATIONS CONSIDERED

• High competence in Office products, specifically Excel and Word
• Experience with querying and analyzing data, using data systems (e.g., Catalyst and CART)
• Strong technology skills and ability to learn new technologies quickly
• Ability to multi-task
• Strong organizational skills
• Creative problem-solving skills
• Strong interpersonal, communication skills

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Sitting - Continuously
• Standing - Often
• Walking - Often
• Bending - Often
• Stooping - Often
• Reaching overhead - Often
• Lifting - up to 20 pounds - Often

• Scheduling for the School Director.
• Front Desk Support (phones, first point of contact, opening classrooms, mail/package distributing, etc.).
• Responsible for School of Education course orders, changes, cancellations, and course evaluations. Monitoring and distributing course enrollments each semester.
• Coordinate the use of facilities and equipment, maintenance requests, IT tickets, etc.
• Facilitating purchases for the School of Education (purchasing card, PACE purchase orders, etc.).
• Review and approve Concur expense reports and travel requests, as well as provide support for faculty and staff.
• Maintaining School of Education listservs and distributing emails via listservs.
• Website maintenance.
• Serve as liaison for administrator in the interpretation of policies and procedures.
• Represent administrator on committees and attend meetings on behalf of administrator.
• Ordering and maintaining supplies and reviewing and monitoring expenditures on supplies, equipment, etc.
• Receive and reconcile expense statements.
• Event/Meeting organization, including catering orders, room scheduling, etc.
• Plan, schedule, and coordinate travel for guests, and faculty and staff searches.
• New faculty/staff workspace coordination.
• Perform other related duties based on departmental need.