Executive Support Officer

at  Mater Group

Job no: 501099
Work type: Permanent
Location: Newstead
Categories: Administration
Mater is looking for a dynamic and experienced Executive Support Officer to join the team. This role is a permanent, full-time role based at Mater Newstead.
Salary range: $85,878 (MCA4.1) per annum plus superannuation and access to not-for-profit salary packaging up to $15,900 + access to many staff benefits!

You will provide confidential administrative support to the Office of the CEO and Mater Board by exercising judgement, making appropriate decisions and resolving day-to-day operational issues. You will also:

• Work as part of a team to ensure the efficient operation of the Office of the CEO.
• Liaise with a wide range of staff, clients and external agencies on behalf of the Office of the CEO in a professional, timely and respectful manner.
• Act as intermediary between the Office of the CEO and internal and external stakeholders, effectively managing enquiries through intercepting, screening and redirecting as appropriate.
• Examine, prioritise and determine action of incoming correspondence to the Office of the CEO including email, written correspondence and reports.
• Research, collate and draft information into appropriate reporting formats as necessary for decision making purposes and presentation to various forums.
• Prepare high-quality written correspondence and reports for dissemination to staff and other key stakeholders through effective written communication and timely delivery on behalf of the Office of the CEO.
• Organise meetings, workshops, prepare agendas, prepare minutes and follow up on actions from meetings.
• Provide administrative support including diary management, travel bookings, maintaining registers, credit card reconciliation and catering.
• Maintain an effective document management system for storing confidential documents, minutes and internal correspondence.
• Work with the Company Secretary to coordinate management reporting to Boards and Board Committees and then disseminate meeting documents before the scheduled Board or Board Committee meeting.
• Maintain meeting calendars and work plans for Boards and Board Committees.
• Work as part of a team to ensure the efficient operation of the Office of the CEO and provide backfill when required
• Assist the Company Secretary with secretariat and corporate governance processes.