EXECUTIVE

at  VAAL SERVICES PTE LTD

EXECUTIVE JOB DESCRIPTION:

As an executive, you will be in charge of office management and daily administrative tasks. You will oversee everything from human resources to finance while managing employee relations and business development.
Besides, you will also collaborate with other departments to identify opportunities, address challenges and take on special projects or initiatives. You will also manage budgets, inventory levels and compliance for various departments.
If you have a passion for office administration, excellent communication and problem-solving skills, we encourage you to apply for this exciting role. We offer a competitive compensation package and opportunities for professional development within our organisation.

REQUIRED SKILLS AND QUALIFICATIONS :

• 3+ years of experience in office administration or executive assistant roles.
• Bachelor’s degree in any field. Competence to manage multiple priorities and deadlines.
• Highly proficient in Microsoft Office Suite and other CRM software.
• Commitment to professionalism, teamwork and integrity.
• High level of discretion alongside the ability to handle confidential information.

OBJECTIVES OF THE ROLE :

• Act as the first point of contact for clients and stakeholders, ensuring all communication is handled promptly and professionally.
• Represent the company to clients, partners and the public, creating a positive first impression for everyone interacting with the company.
• Find feasible solutions to everyday challenges and roadblocks that arise during business operations.
• Oversee administrative staff, delegating tasks and ensuring they perform their duties effectively.
• Work closely with other departments to ensure all projects and initiatives move smoothly.

YOUR TASKS :

• Managing the schedules of key personnel and coordinating appointments and meetings.
• Support the team with administrative tasks, including data entry, filing and document preparation.
• Keeping the office well-stocked with supplies and monitoring all equipment functioning correctly.
• Manage office budgets and expenses, ensuring spending aligns with business goals and priorities.
• Handle special projects and initiatives, such as office relocations or organisational restructuring.
• Offer critical support and guidance on a range of administrative and operational issues to senior leadership.
• Provide excellent customer service, answering phone calls and responding to emails promptly and professionally.
• Convey complex ideas and information clearly and concisely within the organisation and external stakeholders.