Experienced Executive Office Administrator (Indirect Supply Chain)

at  Boeing

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
The Boeing Indirect Supply Chain (ISC) team is seeking an experienced Executive Office Administrator (Level C) to provide office administrative support to Three (3) Senior Directors within Indirect Supply Chain.
Are you a highly organized and detail-oriented professional with a passion for managing the day-to-day operations of a fast-paced executive office? Look no further! We are currently seeking a dynamic and driven individual to join our team as an Executive Office Administrator. As the backbone of our organization, you will have the opportunity to work closely with top-level executives, coordinating schedules, managing correspondence, and ensuring the smooth functioning of our office. With a competitive salary, a supportive work environment, and ample opportunities for growth and development, this is the perfect role for someone looking to make a significant impact and take their career to new heights. Apply now and become an integral part of our success story!

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

• High School Diploma or General Education Diploma (GED)
• 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
• 3+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges
• 3+ years of experience with Concur or a similar travel and expense management program

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE):

• Attention to detail, self-starter, results driven, ability to multi-task
• Experience working with minimal direction and strict deadlines
• Professional written and oral communication skills
• Self-motivated and comfortable working in an environment with competing priorities
• Ability to prioritize requests and work with a sense of urgency
• Experience supporting event-type logistics such as transportation arrangements, catering, restaurant, hotel reservations, and car rentals
• Experience ordering and maintaining office supplies

TYPICAL EDUCATION & EXPERIENCE:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years’ related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate + 2 years’ related work, Bachelor, etc.).

• Coordinates domestic and international business travel arrangements, monitors designated business traveler’s logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collects and compiles data to provide visibility of status for traveler’s review and/or signature; creates, edits and maintains electronic and written communication
• Tracks and maintains information relative to department and business operations; verbally communicates a wide variety of information to multiple audiences
• Processes incoming and outgoing communication and correspondence to ensure proper information; prioritizes and schedules management-level employee time and availability for efficient use of time; tracks and maintains designated conference room schedules for availability and efficient use of resources
• Coordinates with the appropriate focals to support the acquisition and maintenance of resources; orders and maintains office supplies
• Plans and implements logistics for executive level internal and external events
• Provides guidance for less experienced employees
• Works under limited supervision and in conjunction with Operational Excellence team