Experienced Office Administrator -BCA Supply Chain

at  Boeing

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Commercial Airplanes (BCA) is looking for an Experienced Office Administrator (Level C) to join our Supply Chain team in Everett, Washington.
Our BCA Supply Chain Team is seeking a highly organized and proactive Executive Office Administrator to join our dynamic team. In this pivotal role, you will support Executive level leaders by managing schedules, coordinating meetings and serving as a liaison between executives and internal/external stakeholders. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment. Join us to contribute to our company’s success and ensure smooth administrative operations.

THE POSITION MUST MEET EXPORT CONTROL COMPLIANCE REQUIREMENTS, THEREFORE A “US PERSON” AS DEFINED BY 22 C.F.R. § 120.15 IS REQUIRED. “US PERSON” INCLUDES US CITIZEN, LAWFUL PERMANENT RESIDENT, REFUGEE, OR ASYLEE.

Basic Qualifications (Required Skills/ Experience):

• 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members.
• 3+ years of experience in managing leadership schedules and calendars using Microsoft Outlook.
• 3+ years of experience using Microsoft Office Word, Excel, Outlook, and PowerPoint.

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE):

• 3+ years experience coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges.
• 3+ years of experience collaborating with various internal and external stakeholders.

TYPICAL EDUCATION/EXPERIENCE:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years’ related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years’ related work, Bachelor, etc.).

• Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler’s logistics, generates expense reports, and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Collects and compiles data to provide visibility of status for traveler’s review and/or signature.
• Creates, edits, and maintains electronic and written communication.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Plans and implements logistics for executive level internal and external events.
• Provides guidance for less experienced employees. Works under limited supervision.