Facilities Administrator - Energy Corporation

at  CBRE

REQUIREMENTS

• (ESSENTIAL) Worked in an Admin or Facilities-related role with experience using financial tools for processing invoices and purchase orders.
• Excellent attention to detail.
• Basic knowledge of Facilities Management or Commercial Property would be preferred, but not essential.
• Strong computer skills with common applications (E.g. MS Office).
• Polished and well-presented, with excellent communication skills.
• Full working rights in Australia for a permanent position.

THE ROLE

Reporting to the Country Lead and sitting within a highly supportive team, you will provide important admin support to the Facilities team and be an important “all-rounder” across reception, mailroom, facilities and project support at a brand new refinery site in Altona, for one of the world’s largest Energy & Resources corporations.
This is a unique opportunity to work with a globally recognized brand at a brand new site, and play an integral part in some key expansion projects that could lead to a number of exciting career opportunities.
Altona, Melbourne.
Immediate start is available.

A typical day may involve:

• Meeting and greeting visitors, issuing security passes and ensuring that all security procedures are followed.
• Raising purchase orders and processing invoices related to facilities work carried out.
• Assisting with the screening and onboarding of new contractors.
• Ordering and organizing office stationary, including printing of business cards.
• Being a key contact on site for cleaning contractors and Projects teams.
• Collecting and distributing mail.
• Assisting with major and minor projects including office fit-outs, expansions and system upgrades.
• Conducting monthly site inspections and reporting on any issues.
• Collaborating on regional initiatives for workplace experience.
• Organising waste collection and effective document archiving.
• Upholding exemplary standards of customer service, maintaining clear communication with CBRE staff, client stakeholders and external contractors.