Facilities Administrator

at  Scottish Event Campus

Comprising the SEC Centre, SEC Armadillo and the OVO Hydro, the Scottish Event Campus (SEC) is Scotland’s premier venue for events, gigs, conferences, and exhibitions. We enjoy an enviable reputation as one of Europe’s most prestigious venues with the OVO Hydro consistently ranked in the top 3 busiest venues in the world, attracting over 2 million visitors per year.
We’re looking for a motivated and friendly Facilities Administrator to work as part of our Facilities & Compliance Team and in line with our vision to become the Best Event Campus in Europe.

The Facilities Administrator will be responsible for working in the Facilities & Compliance team to help deliver the following:

• Provide administration services to Head of Facilities & Compliance.
• Arrange team and finance meetings, take and produce minutes for circulation, draft and circulate Agendas.
• To process purchase orders for Head of Facilities & Compliance and associated team.
• To assist with invoice queries from suppliers.
• Maintain and update the facilities helpdesk and following up on outstanding tasks.
• Maintain and update internal templates, costs, information, predicted event hours.
• To be the facilities team and champion working with IT and the Project Teams in line with SEC Technology strategy.
• Co-ordinate business travel for the team.
• To map and maintain all facilities experience processes.

OUR IDEAL CANDIDATE

Our Facilities & Compliance team work closely together in a busy environment, ensuring that all expectations are exceeded and providing the highest quality service to each event. Our desirable qualities include:
Ability to communicate well across various teams
Work as part of a team
Work well from own initiative
Take part in necessary training as part of duties
Hands-on, passionate, and flexible? A clear and concise communicator? Confident working with clients and skilled in multi-tasking, with a dedicated and enthusiastic attitude? If yes, then we’re looking for you – and if you have knowledge and experience in the event industry and evidence of a proven track record for delivering results… even better!
Our ideal candidate should embrace our mission, Best Venues, Best People, Best Events. In adopting our core values for teamwork and collaboration you should share our passion for providing excellent customer experience, acting as a role model, and setting an example for the team and wider business.

DOES THIS SOUND LIKE THE ROLE FOR YOU?

Please send your CV and covering letter, outlining your skills and experience, our way to
Peopleteam@sec.co.u

The Facilities Administrator will be responsible for working in the Facilities & Compliance team to help deliver the following:

• Provide administration services to Head of Facilities & Compliance.
• Arrange team and finance meetings, take and produce minutes for circulation, draft and circulate Agendas.
• To process purchase orders for Head of Facilities & Compliance and associated team.
• To assist with invoice queries from suppliers.
• Maintain and update the facilities helpdesk and following up on outstanding tasks.
• Maintain and update internal templates, costs, information, predicted event hours.
• To be the facilities team and champion working with IT and the Project Teams in line with SEC Technology strategy.
• Co-ordinate business travel for the team.
• To map and maintain all facilities experience processes