Facilities Assistant

at  Western University

CLASSIFICATION & REGULAR HOURS

Hours per Week: 35
Salary Grade: Level N
Please note: This is a temporary full-time position with a contract end date of April 30, 2026.

ABOUT US

The mandate of the Student Experience portfolio is to encourage student engagement, support student success, and to enhance overall student life at Western. Student Experience encompasses various departments across three pillars: Wellness & Wellbeing, Sports & Recreation, and Leadership & Learning. The Student Experience portfolio operates together to create an environment in which students can thrive and succeed.
The Sports & Recreation pillar collectively works to enrich student thriving through a focus on developing leadership and success in sport and recreation. With a commitment to diversity and inclusion, we engage Mustangs in active-wellbeing and inspire spirit and tradition in order to strengthen the bonds of the Western community. Our vision is for students to discover balance in their lives and pursue challenges without fear of failure, ultimately enhancing their ability to thrive.

QUALIFICATIONS

Education:

• 3 year community college diploma in business administration, recreation management, facilities management or related field

Experience:

• 3 years experience supporting facilities administration tasks in a complex environment
• Experience reconciling a budget

Knowledge, Skills & Abilities:

• Knowledge of financial budgeting and principles
• Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
• Verbal communication skills to clearly express ideas in an objective manner, and adapt
• communication style to suit the situation and audience
• Demonstrated ability take initiative, to work independently and follow through on work assignments
• Ability to apply active listening to hear and understand the complete message being communicated
• Ability to maintain a positive, outgoing attitude with genuine customer service orientation
• Ability to multi-task and maintain an organized and effective personal work environment
• Personable and courteous in working relationships with colleagues, students and the public
• Ability to work independently and effectively as a member of the team to achieve department goals
• Basic proficiency required in Microsoft Office in order to prepare email, memos, correspondence, input departmental data in spreadsheets and other records systems
• Familiarity with software applications used by Western preferred – e.g. e-mail, calendars, Mustang Market

The Facilities Assistant will work with the Facility Manager to coordinate the daily maintenance and upkeep of all athletic and non-athletic facilities for the Sport & Recreation department and will provide support for a variety of tasks that support the smooth and effective operations of the facilities. The role will help to coordinate all operational tasks of facilities and assist with ensuring that all facilities are accessible to stakeholders to allow for an exceptional user experience within Sports & Recreation. The role will coordinate internal and external events, assist with risk management, track financials and budgets, and assist with training and overseeing part-time facility student staff.