Facilities Associate

at  Fortrea

As a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, Fortrea provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access and technology solutions across more than 20 therapeutic areas. With over 19,000 staff conducting operations in more than 90 countries, Fortrea is transforming drug and device development for partners and patients across the globe.
Job Overview:
Highly organized and detail-oriented Facilities and Procurement Coordinator to oversee the maintenance and procurement needs of our office in Singapo. The ideal candidate will be responsible for monitoring the physical status of various office equipment and facilities, coordinating repairs and maintenance activities, and handling procurement tasks efficiently. The role requires excellent communication skills to liaise with vendors and internal teams effectively.
Summary of Responsibilities:

BILLINGS AND PAYMENTS

• Handle billing processes related to office facilities, including utilities, maintenance services, and any other applicable charges.
• Ensure timely processing of payments to vendors and service providers for facility-related expenses.
• Maintain accurate records of invoices, payments, and financial transactions related to facilities management.
• Coordinate with the finance department to reconcile billing statements and resolve any discrepancies.
• Manage Rental GL coding for Singapore and Regus(APAC)
• Manage various account of Logistic accounts (FedEx (IT account), DHL, The Road Master, TNT)-APAC, prepare the GL coding, Invoice processing
• Escalate any potential risk of late payment or other financial matter that could impact facility operations

Real Estate and Projects:

• Assist with real estate and project-related tasks as necessary.

Admin tasks

• Create Purchase Order (PO) requests on behalf of the facilities management team
• Finance PO as and when requested by controllers for (SG, Thailand, TW, Korea, HK, MSIA)
• CDS PO request (SG, Thailand, MSIA, ANZ), process Invoice
• Assistance provided for home-basing/ Staff liaison (enquiries/assistance) (SG)
• Courier support and shipping preparation (SG & MSIA)
• Public Holidays Announcement (APAC)
• Business card request (MSIA & SG)
• On/Offboarding (issuance & clearance) (SG)
• Procurement Office Stationery(SG)
• Daily Attendance Update
• Archiving support (Crown) (SG)
• Manage Iron Mountain, monthly paper destruction (SG)
• Printer management (Ricoh) -repair, maintenance, toner order (SG & MSIA)

Qualifications (Minimum Required):

• University degree
• Chinese (Native) English (Business)
• Problem solving, Interpersonal skills, Attention to detail.

Experience (Minimum Required):

• 3 to 6 years of experience

Preferred Qualifications Include:

• N/A

Physical Demands / Work Environment:

• Work in an office environment (Remote working is not allowed)
• Location: Singapore

Fortrea is actively seeking motivated problem-solvers and creative thinkers who share our passion for overcoming barriers in clinical trials. Our unwavering commitment is to revolutionize the development process, ensuring the swift delivery of life-changing ideas and therapies to patients in need. Join our exceptional team and embrace a collaborative workspace where personal growth is nurtured, enabling you to make a meaningful global impact. For more information about Fortrea, visit www.fortrea.com.
Fortrea is proud to be an Equal Opportunity Employer:
As an EOE/AA employer, Fortrea strives for diversity and inclusion in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications of the individual and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy or other medical conditions/needs), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. We encourage all to apply.
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• Create Purchase Order (PO) requests on behalf of the facilities management team
• Finance PO as and when requested by controllers for (SG, Thailand, TW, Korea, HK, MSIA)
• CDS PO request (SG, Thailand, MSIA, ANZ), process Invoice
• Assistance provided for home-basing/ Staff liaison (enquiries/assistance) (SG)
• Courier support and shipping preparation (SG & MSIA)
• Public Holidays Announcement (APAC)
• Business card request (MSIA & SG)
• On/Offboarding (issuance & clearance) (SG)
• Procurement Office Stationery(SG)
• Daily Attendance Update
• Archiving support (Crown) (SG)
• Manage Iron Mountain, monthly paper destruction (SG)
• Printer management (Ricoh) -repair, maintenance, toner order (SG & MSIA