FACILITIES MANAGEMENT EXECUTIVE
at INSCALE
Lisboa, Área Metropolitana de Lisboa, Portugal -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 22 Jul, 2024 | Not Specified | 28 Apr, 2024 | 1 year(s) or above | English,Property Management,Real Estate,Service Orientation | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
QUALIFICATIONS
- Minimum 1 - 2 years’ experience in Facilities / Administration / Workplace Assistance / Procurement Assistance.
- Good in MS Office (MS Word / Excel / Power Point).
- Good communication and negotiation skills.
- Good planning and organizational skills.
- Possess good problem analysis skills and able to make decisions.
- A ‘can do’ attitude in facing challenges and problem solving.
- Customer service orientation and team player.
- Able to communicate and write in English.
EDUCATION
- Professional Certificate/Diploma in Property Management, Real Estate, Business Administration or equivalent.
Responsibilities:
- Provide front desk services at a reception counter, mailing and courier services, stationery supplies for the office and answering telephone calls for company general lines.
- Conduct weekly inspection of the entire office space and report any issues to the workplace manager.
- Manage travel arrangements which includes transportation, accommodation and liaise with the hotel for corporate discounts.
- Manage the pantry services such as maintain the beverages inventory, replenish the beverages, liaise with vendors, etc.
- Ensure food storage organizers, utensils, plates, cups etc. is provided to each pantry area.
- Provide sufficient supply of groceries such as dairy products, coffee beans, drinking water, biscuits, bread, fruits, cereal etc.
- Responsible to manage the office security such as visitor access, employee access and maintain the checklist for access card activation and reactivation.
- Responsible for managing the office services such as office cleaning, potted plant, pest control, etc.
- Coordinate and monitor activities of contract suppliers, manage vendor relationships and ensure the signed contract checklist update regularly.
- Assist workplace manager in managing the procurement activities such as issuance of Purchase Order, Received Goods and Services and Payment of Invoices.
- Assist the workplace manager in managing the coworking clients which includes managing the booking system, liaise with finance for issuance of invoices, communicate with clients, etc.
- Support other workplace administrative tasks as assigned by the supervisor as an when needed.
REQUIREMENT SUMMARY
Min:1.0Max:2.0 year(s)
Other Industry
HR / Administration / IR
Other
Trade Certificate
Professional certificate/diploma in property management real estate business administration or equivalent.
Proficient
1
Lisboa, Portugal