Facilities Site Manager, Sydney

at  Bloomberg

Sydney, New South Wales, Australia -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate26 Jul, 2024Not Specified30 Apr, 2024N/AGood communication skillsNoNo
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Description:

We are committed to delivering the highest standards in terms of our facilities and services, thereby demonstrating just how much Bloomberg looks after our employees and our clients. We are highly detail-focused and constantly looking for ways that we can improve our offices and enhance our customer experience. As a one-stop-shop for all manner of inquiries, we collaborate with a multitude of internal departments on a global level in order to deliver fast and effective solutions. In Facilities, we are instrumental to the success of the business by providing a workplace that allows our employees to excel in their roles, an environment that they actively want to spend time in and are proud to share with our customers and business partners.

Responsibilities:

We are seeking an enthusiastic Facilities Site Manager to support and add value to our office in Sydney, where you will be based. Additional responsibilities include remote management of our sites across Australia and New Zealand, which will include periodic travel to these locations.
You will be responsible for managing the Operational Expenditures (OPEX) budget while supporting Capital Expenditures (CAPEX) projects, project execution, vendor governance and continuous process improvements of operational and maintenance strategies. The individual shall ensure that activities are executed to ensure the uninterrupted integrity of the facility operations program. Successful candidates will have excellent project management and service delivery expertise across a diverse global portfolio.

We’ll trust you to:

  • Lead all Facilities portions of the office
  • Coordination with Bloomberg departments including Infrastructure, Security, Hospitality and Capital Design
  • Build purchasing requests. Manage and approve vendor purchase orders, invoices and cost tracking utilizing industry best practices.
  • Management and approval of vendor contracts and agreements. Proper oversight of vendors as it relates to scope of work and execution of work efforts. Liaise with vendors and functional managers to assist in regional projects
  • Conduct regular site inspections, space management
  • Conduct operational cost analysis, budgeting, invoice reviews, cost tracking
  • Manage all Facility documentation including Site overviews, Process & Procedures, and Operations Manuals
  • Implement and maintain Bloomberg’s Facilities Global Standards which focus on extraordinary cleanliness, maintenance neatness and pantry services
  • Provide Elite, dedicated customer services
  • Knowledge of agile methodologies and scrum working with the ability to manage strategic and KTLO projects simultaneously
  • Manage, coach and train third party facility manager training programs and support overall staff development

Day to Day responsibilities:

  • Have daily interaction with vendors and internal Bloomberg staff at all levels
  • Provide account management, cost control, property and general office management to support various department business needs
  • Manage the Facilities ticketing system, including handling tickets for assigned customer base
  • Ensure the office, its staff and activities follow local health and safety and any other legislation
  • Coordinate/ensure organizational processes and procedure are followed
  • Assist with events, catering, group activities, and guest to the building
  • Work closely with the security team
  • Have a strong sense of ownership for the office and make sure that it is meticulously maintained, relaying maintenance needs to the vendor managers on duty
  • Focused on driving world class Environmental performance and sustainability outcomes

You’ll need to have:

  • Bachelor’s degree or equivalent experience
  • Minimum 5 years of of relevant experience within the Facilities & Hospitality, Project management, corporate real estate, corporate services industry
  • Strong internal customer service experience
  • Ability to drive change and improvements by leveraging vendor relationships
  • Technical and operational Facilities Management with experience of mechanical systems (HVAC, Lighting and BMS systems)
  • Proven knowledge of property management, leases, construction terms and practices, with strong working knowledge of sophisticated building systems
  • Experience working within a technical facilities management environment handling hard services
  • Knowledge and expertise in MEP infrastructure systems, building management systems and building controls
  • Good customer service / relationship management skills / Excellent interpersonal skills
  • Strong conceptual and analytical skills, and decision making abilities
  • Experience and Knowledge with documentation techniques including Method of Procedures, Standard Operating Procedures, Root Cause Analysis and Change Management
  • Availability for travel and to work during weekends as required

We’d love to see:

  • Proficiency in MS Excel, Word, and Power point
  • A phenomenal teammate with strong social, interpersonal and analytical skills
  • Related degree in administration, architecture, engineering, facilities and / or building management
  • Experience with assisting / coordinating events
  • Ownership /proactiveness
  • Sense of urgency
  • Preventative mindset
  • APAC wide mindset/ Cross Regional collaboration to get the things done with bigger impact
  • Ensure alignment with Bloomberg standard and Bloomberg core value


REQUIREMENT SUMMARY

Min:N/AMax:5.0 year(s)

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Sydney NSW, Australia