Facility Assistant

at  Scanline VFX

Working as a Facility Assistant at Scanline VFX, no two days are the same. For you, variety is the spice of life and you are able to manage and prioritize multiple projects and tasks, collaborate across many departments and groups.
Expect to partner with HR, Recruiting, and our IT teams where we strive for success in a fast-paced and fast-shifting environment. It’s a position that requires you to think on your feet and take initiative to learn new things quickly. You will be working on-site where the office is located in the heart of the Grünwald forest to support our studio business operations.

MINIMUM QUALIFICATIONS

• Previous industry experience
• Previous coordinating experience (Game studios / Event planning, logistical etc)
• Bilingual - English and German

PREFERRED QUALIFICATIONS

• Software experience including Google Suite, Flowline Production Tracking/ ShotGrid, Monday, Confluence & JIRA
• Recent Graduates with an HR/admin background
  Als Facility Assistant bei Scanline VFX ist kein Tag wie der andere. Für dich ist Abwechslung die Würze des Lebens und du bist in der Lage, mehrere Projekte und Aufgaben zu managen und zu priorisieren und mit vielen Abteilungen und Gruppen zusammenzuarbeiten.
  Du arbeitest mit der Personalabteilung, dem Recruiting und unseren IT-Teams zusammen, um in einem schnelllebigen und sich schnell verändernden Umfeld erfolgreich zu sein. In dieser Position musst du selbstständig denken und die Initiative ergreifen, um dich schnell in neue Dinge einzuarbeiten. Du arbeitest vor Ort in unserem Büro im Herzen des Perlacher Forsts bei Grünwald und unterstützt unseren Studiobetrieb.

MINDESTQUALIFIKATIONEN

• Vorherige Branchenerfahrung
• Erfahrung in der Koordination (Spielestudios / Eventplanung, Logistik etc.)
• Sprachen - Englisch und Deutsch fließend

BEVORZUGTE QUALIFIKATIONEN

• Software-Erfahrung einschließlich Google Suite, Flowline Production Tracking/ ShotGrid, Monday, Confluence & JIRA
• Hochschulabsolventen mit HR/Admin-Hintergrund

ABOUT US

Scanline VFX is an award-winning leader in the visual effects industry with 7 studios worldwide, including London, Los Angeles, Montreal, Munich, Seoul, Stuttgart, and Vancouver. Since our beginning in 1989, we strive to set the highest standard of quality in everything we do. Through innovation, we generate solutions for our clients and raise the bar — both within our workplace and throughout our industry.
We look for explorers, people who are willing to go to new places and are open to testing, learning and iterating as they go. We believe great ideas come from everyone, so we actively encourage team members to ask questions and present their ideas.

• Creates a positive, welcoming first impression by greeting guests at the Studio
• Reception duties i.e. studio tours, signing of NDA’s, answers phone calls, incoming mail etc.
• Assists IT in remote kit shipment and return (Europe and beyond)
• Sets up meeting, conference and screening rooms
• Support desk booking and attendance optimization
• Liaising with building management, contractors and various other vendors for any facility issues, improvements, coffee services, supplies, catering, etc.
• Ensures that the studio cleanliness and organization are maintained
• Managing office inventory including furniture
• Move and delivery coordination, including Logistics
• Event organization and management
• Works with IT to support business operations (New hires, Exits, Employee support)
• Facility point of contact for all EU Employees
• Assists HR and Recruiting on various tasks/projects such as interview booking, on-boarding, and various administrative duties
• Budget tracking and credit card verifications
• Travel and Hotel bookings
• Organizing Over Time meal vouchers
• Create and maintain Confluence documentation about existing and new workflows
• Other various reporting and tracking