Faculty Recruiting Team Support

at  Institute of Science and Technology Austria ISTA

• Full Time (40 h/w)
• Klosterneuburg near Vienna, Austria / Home Office possible
• € 2,819* gross/month – limited until 30.04.2026 (extension t.b.d.)
  Your Responsibilities

The faculty recruiting & evaluations team is part of the division Academic Affairs and administers the recruitment process for Professors, Assistant Professors, and Staff Scientists. The team also coordinates Topical Reviews and Tenure Evaluations. In addition, the team supports the academic life of staff scientists at ISTA. We are looking for a new colleague to join our team as a leave replacement. Due to the further growth of our institute, there is a realistic chance for extension of the contract.

• Supporting our team for faculty recruiting and evaluations in all organizational and administrative tasks
• Assisting with the preparation of dossiers, compilation of documents and general database management
• Organization of meetings and candidate visits including taking care of travel arrangements and coordinating time schedules with faculty members
• Being a central point of contact for visitors, guests and evaluation panel members
• Conducting basic research on relevant topics for faculty recruiting
• Office management and general administrative tasks

Your Profile

• Several years of work experience in an assistant position and first experience with coordinating events – additional experience in an academic environment is advantageous
• Excellent written and interpersonal communication skills in English and a good command of German
• Profound working knowledge of MS Office, interested in learning and adapting to new software
• High level of service orientation and proactive attitude
• Strong organizational skills and accuracy
• Structured and solution-oriented approach
• High ability to multitask and prioritize

ISTA is growing. Grow with us!
Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for conducting frontier research in mathematics, computer science, life sciences & physical sciences. We strive to recruit passionate professionals from across the world over all fields who strive to support our goal of excellent research. Located within a beautiful campus on the outskirts of Vienna, we offer multiple opportunities for personal growth in a stable working environment. Get an insight!
ISTA promotes a diverse and inclusive working environment and is committed to the principle of equal employment opportunity for all applicants, free of discrimination. All employment decisions at ISTA are based on job requirements, qualifications, merit and organizational needs. We strongly encourage individuals from underrepresented groups to apply.
Your benefits
Education & training
Cafeteria
Childcare
Free shuttle bus
Multiple health offers

Pension insurance

• This position comes with possible overpayment depending on education, qualification and work experience. For more information on how ISTA processes your personal data, please refer to www.ista.ac.at/data-protection.

Your Contacts
Clara Kaiser
Recruiting & Employer Branding
+43 2243 9000 2250
recruiting@ista.ac.a

Please refer the Job description for details