Federal Goverment Analyst - Ethics Review

at  spinTwo

Did you know that our client has impacted the lives of thousands of people around the world through cutting-edge advancements in translational research, biomedical informatics, and data science applications?
A bioscience and information technology company is seeking a highly ambitious, adaptable, structured, and detail-oriented Program Analyst - Ethics review to join their vibrant team at the National Institutes of Health (NIH), supporting the Office of the Director (OD) located in Bethesda, MD.

WORK DETAILS:

• Conduct initial technical and/or conflict reviews on the ethics documents and requests. 1
• Review documents for completeness and accuracy of submission. 2
• Review submission for Ethics compliance with governing statutes and regulations. 3
• Work with staff to review other ethics actions to include, but not limited to, financial disclosures, Outside Activity Requests, through the NIH Enterprise Ethics System (NEES). 4
• Adhere to internal process for receipt and proper routing of forms. 5
• Provides technical experience needed to assist with developing and maintaining a system to analyze and monitor the organization’s adherence to the standards of ethical conduct, policies and laws.
• Manage Office documents, adhering to NIH policies for record retention and purging.
• Answer inquiries and questions pertinent to submissions as well as general information regarding these matters.
• Develop and update presentation and training materials.
• Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate.
• Compose standard email notices and responses.
• Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
• Prepares, manages and tracks flow of various documents submitted for ethics review.
• Manage internal process on incoming Sponsored Travel/Official Duty Activities, Protocols and form HHS-717,
• Confidential Report of Financial Interests in Substantially Affected Organizations for Employees of the NIH:
• Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports.
• Handle electronic and paper filing of all forms and documents.
• Assist in maintaining office records in both paper and electronic form.
• Assists with analyzing, maintaining and updating ethnics database, website and filing system.
• Assist with maintaining the Ethics Management Information System (EMIS).
• Work with staff to develop and maintain a system to analyze and monitor adherence to the Standards of Ethical
• Conduct for Federal employees as well as Ethics policies, laws and regulations for NIH
• Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
• Assist with setting up and format spreadsheets to analyze information.
• Utilize Ethics Office databases and resources to develop and run reports to identify potential risks and to develop mitigation plans.
• Review submitted documents (request package) for completeness and accuracy.
• Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees.
• Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance.
• Schedules ethics training sessions and other activities for staff.
• Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
• Attend and participate in meetings and training sessions for Ethics specialists.
• Maintain accurate records of phone and e-mail communications with employees and office staff in resolving issues and problems.
• Work with staff to organize and maintain shared drive to maintain resources, SOPs, templates and final documentation.
• Work with staff to update and develop materials and resources for the Office intranet website.
• Maintain the internal Ethics Branch tracking system.
• Develop, implement and maintain accessible administrative filing systems.
• Provides assistance with the review of conflict of interest statements.
• Work with staff to provide technical and conflict of interest review on a variety of ethics actions including financial disclosure reports, requests for personal outside activities and official duty activities with outside organizations, board service, recusals, authorizations, and gifts.
• Identify potential conflicts of interest; determine resolution of conflicts of interest.
• Analyze background information; communicate with staff and/or employee to obtain background information.
• Work with staff to research situations regarding conflict of interest situations concerning research and collaborative endeavors with private industry, conflicts concerning prior employment ties to academic institutions and private entities, and the disposal of financial holdings.
• Draft standard operating procedures.
• Coordinates and monitors the planning of ethics training activities.
• Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
• Develops the ethics Standard Operating Procedures (SOP) manual.
• Provide guidance and assistance in drafting administrative policies and procedures.
• Work with staff to translate requirements and directives into standard operating procedures (SOPs).
• Generate work products and documents related to creating and maintaining an internal system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations
• Educates staff on new ethical policies and procedures.
• Communicate with employees regarding explanation of Ethics information to staff; respond to Ethics questions and issues.
• Ensure the timely distribution of new or revised guidelines or explanations of ambiguous requirements.
• Disseminate information to staff summarizing regulations and information from the Office of Government Ethics or the
• HHS Office of the General Counsel, Ethics Division.
• Ensure compliance and track for completion.

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those rankedRequirements:

• A minimum of 1 year of experience working in federal government, ethics, compliance, or a related field is essential. This could include prior work in an ethics office, legal office, compliance department, or administrative role.
• Experience with document review, conflict analysis, and adherence to regulatory standards.
• Strong analytical skills and attention to detail.
• Familiarity with databases and systems related to ethics management.
• Familiar with tracking systems such as EMIS (Ethics Management Information System) and NEES (Enterprise Ethics System) is preferred.

Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
The diversity of employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
NJr9uei1j

Please refer the Job description for details