Field Office Administrator

at  Morrison Hershfield

Morrison Hershfield is now Stantec.
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Here at Morrison Hershfield, now Stantec, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield, now Stantec.
Morrison Hershfield’s Transportation Division provides planning, design and construction administration services for roadway, highway, transit / rail, bridge and related projects. The Office Administrator will join our Field Services team, conducting field work in the Ottawa area. You will play a lead role in the delivery of construction administration services with the Ministry of Transportation. Due to expanding business opportunities in Ontario and elsewhere within the company, this position offers potential for growth in the areas of technical / professional development and project management.
We are currently looking for an Office Administrator to help support field offices for projects within horizontal infrastructure. This position offers opportunities for growth and work with a dynamic team on interesting projects.

Responsibilities

• Maintain filing systems
• Organize deliverables
• Create weekly progress reports
• Create regional construction road reports
• Create monthly summaries of record documents
• Record weekly site videos
• Prepare agenda, meeting notes and record meeting minutes
• Update various document tracking sheets (material samples, material hauling ticket information, etc.)
• Scan and file various documents
• Review bill of ladings and certificate analysis for various materials
• Review forms and update QC/QA comparison tables
• Order/organize office supplies
• Download documents from online management system to internal files
• Organize photos and maintain a photo and video log

Qualifications:

• Certified by OACETT for the RCJI or RCSI designation an asset
• Possess the ability to meet deadlines independently and under pressure
• Familiar with field construction activities
• Demonstrated office person experience with Contractors or on MTO or municipal projects an asset

Why work with us? Full-time and part-time employees will have access to:

• Health, dental, vision plans
• Well-being program
• Health care spending account
• Wellness spending account
• Group RRSP saving plan
• Employee stock purchase program
• Group tax-free savings account
• AD&D insurance
• Short-term/long-term disability plans
• Emergency travel benefits
• Tuition reimbursement
• Professional membership fee coverage
• Paid time off

Job Type:
Regular
Job Profile: For internal use
Field Technical II
Morrison Hershfield, now Stantec is committed to having an inclusive and diverse workforce, with recruitment free of discrimination, ensuring all candidates are given a fair opportunity for employment. We are committed to working with and providing reasonable accommodation to applicants with disabilities.
Attention Staffing & Recruitment Agencies: Morrison Hershfield, now Stantec, will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, in order to qualify for recruitment fees, all candidate resumes must be submitted to Morrison Hershfield, now Stantec, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee

• Maintain filing systems
• Organize deliverables
• Create weekly progress reports
• Create regional construction road reports
• Create monthly summaries of record documents
• Record weekly site videos
• Prepare agenda, meeting notes and record meeting minutes
• Update various document tracking sheets (material samples, material hauling ticket information, etc.)
• Scan and file various documents
• Review bill of ladings and certificate analysis for various materials
• Review forms and update QC/QA comparison tables
• Order/organize office supplies
• Download documents from online management system to internal files
• Organize photos and maintain a photo and video lo