File Clerk, Administration

at  BDO

PUTTING PEOPLE FIRST, EVERY DAY

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

YOUR OPPORTUNITY

Our Markham office is seeking File Clerks to join our Administration team on a 12-18 month contract. Successful candidates will own the following responsibilities:

• Ensure that all working papers, tax documents, correspondence, and other electronic and paper filings are correctly stored on a daily basis, which includes placing specific documents in the appropriate areas.
• Maintain data related to off-site storage, ensuring continuous updates to file listings, archiving files to external storage locations, conducting annual reviews of listings, and destroying files as per firm requirements.
• Liaise with the external storage provider to ensure smooth system operations.
• Ensure timely archiving of files in accordance with firm requirements, including removing folders, boxing them for off-site storage, and updating relevant databases.
• Set up new files as needed, including logging them into the system, creating folders, and labeling, etc.

YOUR EXPERIENCE AND EDUCATION

• A minimum of one year’s work experience in an administrative or related role is required.
• Must have a strong attention to detail and professional business communication skills.Proficiency in computer systems and the capacity to quickly learn new systems are essential.

HOW DO WE DEFINE SUCCESS FOR YOUR ROLE?

• You demonstrate BDO’s core values through all aspects of your work: Integrity, Respect and CollaborationYou understand your client
• ‘s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
• You identify, recommend, and are focused on effective service delivery to your clients
• You share in an inclusive and engaging work environment that develops, retains & attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development.

Our Markham office is seeking File Clerks to join our Administration team on a 12-18 month contract. Successful candidates will own the following responsibilities:

• Ensure that all working papers, tax documents, correspondence, and other electronic and paper filings are correctly stored on a daily basis, which includes placing specific documents in the appropriate areas.
• Maintain data related to off-site storage, ensuring continuous updates to file listings, archiving files to external storage locations, conducting annual reviews of listings, and destroying files as per firm requirements.
• Liaise with the external storage provider to ensure smooth system operations.
• Ensure timely archiving of files in accordance with firm requirements, including removing folders, boxing them for off-site storage, and updating relevant databases.
• Set up new files as needed, including logging them into the system, creating folders, and labeling, etc