FINANCE ADMINISTRATOR / EXECUTIVE ASSISTANT R30k - R25k pm MILNERTON

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DESIRED EXPERIENCE & QUALIFICATION

• Computer proficiency (specifically Microsoft office suite, SAGE would be a plus)
• Communication skills (excellent written and verbal communication skills)
• Customer service skills
• Attention to details
• Organizational skills
• Financial skills (basic knowledge of financial documentation and principals)
• Knowledge of the principles and techniques of administrative management.
• Knowledge of labor relations and equal employment opportunity policies and procedures.
• Ability to solve problems and make decisions.
• Discretion and confidentiality

• Respond and filter clients / visitors / suppliers on site, physically or via telephone and emails.
• Redacting and following staff contracts, renewals, end of contracts and unemployment insurance U19 (computer)
• Gather time sheet and redacting time sheet chart for all personnel and leaves management (computer)
• Monitor training planning/matrix , driving license, temporary visas, medical and other work related documents’ expiring dates and deadlines of employees throughout the year
• Alert the management of all new regulation regarding labor laws and MBEIC notices
• Accurately and timeously complete the processing of supplier invoices (SAGE and payments recording)
• Processing client’s invoices, statements and follow up on payments.
• Various administrative tasks
• Filing reporting tools (weekly basis) and reports.
• Conduct the ordering of stationery for the department as required
• Manage filing system ensuring files are accurately and timeously filed, in the archives room and on the Cloud, to ensure that it is on hand when requested (mail, scanning,
• General human resources support of the team
• Processing invoices (clients and suppliers) in support of auditing forms
• Organize monthly communication via mail newsletter and activities according to management indications