Finance Administrator

at  McGill University

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The Faculty of Medicine and Health Sciences’ finance, student affairs academic affairs and human resources activities are organized into Administrative Excellence Centers (AECs), which provide administrative services to our departments. Under the leadership of the Associate Director of Administration. In addition, under the leadership of the Director of Finance at the Faculty of Medicine and Health Sciences, there is a Financial Affairs team consisting of Finance Officers, Finance Administrators and Sr. Accounts Administrators. The Deanery team supports and collaborates with both Academic and AEC Administrative units.
Under the direction of the immediate supervisor, provides financial administrative and management support to AEC and Deanery Finance teams as per unit needs. As an integral member of the Deanery’s Financial Service Team (FST), the Financial Administrator Floater will support the unit/AEC Finance Teams with various transactions and tasks. The Financial Administrator will ensure compliance to all internal and external policies and regulations. The Financial Administrator will participate in ensuring a smooth functioning of the financial management of departments within the unit/AEC. For research grants, the Financial Administrator’s responsibilities are focused on post award management.
Position Summary:
(i) Perform and organize activities to support the daily operations of the unit by ensuring that accounting functions are carried out in accordance with established goals and objectives.
(ii) Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit’s operations and ensure activities meet or exceed established quality requirements.
(iii) Support the recording and reporting of the University’s financial position.
(iv) Administer funds in adherence to internal and external accounting policies and procedures and contract obligations.
(v) Assist or establish financial priorities by monitoring all financial transactions and resources.
(vi) Administer capital equipment and capital alteration budgets.
(vii) Apply information received and select the most appropriate procedure for performing accounting administration activities within pre-established guidelines.
(viii) Summarize financial transactions in accordance with University policies and procedures.
(ix) Initiate and process a number of accounting activities such as opening accounts, journal entries, advances, requisitions, expense reports, petty cash, supplier invoices and procurement card purchases and check deposits.
(x) Monitor funds by reconciling expenses and deposits against the general ledger and resolve discrepancies.
(xi) Verify documents for completeness and compliance with government and private agencies’ rules and regulations.
(xii) Prepare financial statements and invoices or billings to agencies, donors and other contributors. Reconcile common advance funds and ongoing receivables. Ensure compliance with external reporting guidelines and restrictions.
(xiii) Approve financial transactions in various McGill systems, including Minerva and Workday for fund availability, restrictions, and proper coding within established limits.
(xiv) Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve problems. When appropriate, inform supervisor and formulate recommendations.
(xv) Attend meetings.
Other Qualifying Skills and/or Abilities
Knowledge of accounting and financial management and experience administering a variety of funds and preparing detailed budgets. Familiarity with granting agency regulations and knowledge of McGill fund types (or other University), including experience working with research grants. Service-oriented with excellent customer service skills. Proven ability to effectively communicate and interact with various levels of administrative staff and academics. Proficiency with computerized applications including spread sheets, databases, word-processing software, Banner FIS, Crystal reports. Knowledge of Microsoft Suite (Planner, Forms), Lime Survey, Excel Pivot table and formulas. Excellent analytical and problem-solving skills. Demonstrated ability to adapt to changing work environment. Flexible to work with various portfolios. Demonstrated organizational skills, ability to multi-task, prioritize and meet deadlines. Ability to work autonomously and as part of a team, or multiple teams at the same time, with ability to train staff. Proven success in facilitating and maintaining strong, consistent, and positive communications. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.
Other information: Testing will be administered
Four days a week, work location required at 5858 Cote des Neiges. No parking available. On-site three days a week after the probation period (5 days a week on site during probation).
One day a week, work location at 3605 rue de la Montagne.
Minimum Education and Experience:
DEC III Related Experience /
Hourly Salary:
(MUNACA Level G) $31.19 - $38.65
Hours per Week:
33.75 (Full time)
Supervisor:
Finance Officer
Position End Date (If applicable):
2025-08-31
Deadline to Apply:
2024-04-30
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca

Please refer the Job description for details