Finance and Administrative Assistant

at  West Coast Personnel

Published
February 29, 2024
Location
Maitland, South Africa
Category
Business
Job Type
Full-time

Salary Type

• Monthly Salary

Salary
R22,000.00 Per Month CTC

DESCRIPTION

Finance and Administrative Assistant - Maitland - R22,000.00 Per Month CTC
Packaging company seeks a Finance and Administrative Assistant

Duties and Responsibilities:

• Adhoc computer work such as working on/with desktop computer, Microsoft Excel documents, Microsoft Word documents, Microsoft PowerPoint documents, Pastel Accounting System, Employee Payroll Software, and any other computer related tasks in order to fulfill the duties and responsibilities below.
• Assisting Administrative Director as required
• Requesting supplier quotations.
• Supplier account queries
• Supplier invoice capturing
• Supplier order capturing
• Supplier order tracking
• Supplier Age Analysis Maintenance
• Customer Age Analysis Maintenance
• Customer credit notes processing
• Customer price list maintenance (increases and decreases)
• Credit control on unpaid accounts
• Bank Queries
• Arrange disciplinary hearings with staff
• Maintain stock control journals
• Processing month-end payments
• Compile weekly staff wages using Time Log and Pastel Payroll.
• Registering new staff on Time Tog system.
• Processing all staff leave (Absenteeism reports, late comings, annual leave, sick leave, family responsibility leave, etc.)
• Schedule monthly Board Meetings
• Receptionist duties (answering the phone, answering emails, greeting guests)
• Requesting supplier quotations
• Maintain a Log of Company vehicles for Licenses renewals and servicing.
• Personal assistance to the Directors (flight books, car hire, travel packs, etc.)
• VAT and other tax submission reports
• Maintain fixed Asset Register
• Calculations for the depreciation of assets
• Calculations for interest payments
• Petty cash reports ad updates
• Work with Auditors for company information if required
• Create and maintain existing physical and online files

Send CV to LaurielleJobs@wcp.co.z

• Adhoc computer work such as working on/with desktop computer, Microsoft Excel documents, Microsoft Word documents, Microsoft PowerPoint documents, Pastel Accounting System, Employee Payroll Software, and any other computer related tasks in order to fulfill the duties and responsibilities below.
• Assisting Administrative Director as required
• Requesting supplier quotations.
• Supplier account queries
• Supplier invoice capturing
• Supplier order capturing
• Supplier order tracking
• Supplier Age Analysis Maintenance
• Customer Age Analysis Maintenance
• Customer credit notes processing
• Customer price list maintenance (increases and decreases)
• Credit control on unpaid accounts
• Bank Queries
• Arrange disciplinary hearings with staff
• Maintain stock control journals
• Processing month-end payments
• Compile weekly staff wages using Time Log and Pastel Payroll.
• Registering new staff on Time Tog system.
• Processing all staff leave (Absenteeism reports, late comings, annual leave, sick leave, family responsibility leave, etc.)
• Schedule monthly Board Meetings
• Receptionist duties (answering the phone, answering emails, greeting guests)
• Requesting supplier quotations
• Maintain a Log of Company vehicles for Licenses renewals and servicing.
• Personal assistance to the Directors (flight books, car hire, travel packs, etc.)
• VAT and other tax submission reports
• Maintain fixed Asset Register
• Calculations for the depreciation of assets
• Calculations for interest payments
• Petty cash reports ad updates
• Work with Auditors for company information if required
• Create and maintain existing physical and online file