Finance and HR Administrator

at  TechnoServe South Africa

JOB SUMMARY:

The Finance & HR Administrator is responsible for managing the financial, administrative and HR processes of the programme, working closely with TechnoServe’s regional and central finance team. The Finance & Administration Coordinator will ensure the programme is implemented with sound financial and administrative practices and ensure compliance with donor and internal policies and local laws.

BASIC QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resource, or other relevant area
• Minimum of 3 years’ relevant experience
  Travel: 5%

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong financial management and analytical skills
• Results oriented, able to handle multiple priorities concurrently.
• Ability to work with substantial autonomy.
• Excellent oral and written communication skills
• Strong interpersonal skills
• Computer skills (MS Office, advanced Excel skills)
• Office management and HR experience strongly preferred

Finance

• Responsible for all financial planning, forecasting, budgeting management and reporting for TechnoServe.
• Work with the Country Director to prepare project proposals, annual and multi-year budgets.
• Prepare periodic budgetary control statements to determine project financial performance and suggest corrective action, if required
• Analyse variances and explore potential problems with the project budget, working closely with staff to forecast and address any variances.
• Process payments and capture all financial transactions in the financial management system (travel advances, per diems, and supplier purchases)
• Prepare Cash flow statements and expenditure accounts. Monitor cash flow and work closely with TechnoServe HQ to manage shortfalls/surpluses.
• Ensure grant compliance.
• Participate in internal and external audits by providing auditors with accounting documents as requested and providing explanations for audit queries.
• Manage monthly payroll, including remittance of applicable taxes to SARS and sending monthly payslips.
• Preparation and submission of month-end closure pack.
• Donor invoicing
• Maintain finance files, electronic and hard copy.

Human Resources

• Document, interpret and communicate HR policies and procedures to staff and at all times ensure that TechnoServe South Africa’s employee handbook and practices are compliant with all South Africa’s labour laws and HR best practices.
• Develop an HR strategy for the local office.
• Lead all hiring processes for the local office.
• Manage all HR matters including contracts, insurances, and performance appraisal cycle.
• Manage and administer local benefits programs e.g., medical cover, insurance, Pension Scheme etc. Act as the liaison between local employees and corporate benefits manager.
• Ensure that all Compliance documents are up to date (BBBEE, CK documents, Letter of good understanding, Employment Equity report, UIF declaration, Skills Development report)
• Support the Country Director in managing compensation in South Africa’s by conducting annual salary surveys and developing and maintaining a South Africa’s Compensation Structure.
• Ensure appropriate Safety and Security Guidelines are completed and distributed to all staff and training is conducted for employee safety and security.