Finance and Research Analyst (Hybrid)

at  Stanford University

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Stanford University’s Department of Psychology has an exciting opportunity to join our research administration and financial management team. Our program attracts top faculty, students, and research staff from all over the world who advance psychological theory, tackle real-world problems, and provide outstanding teaching and training. We seek to hire an exceptional candidate with the motivation, skills, and experience to make a positive impact and to maintain the department’s high level of excellence.
Psychology is a large and active department with a significant volume and diverse portfolio of federal and non-federal sponsored research projects including subcontracts, subawards and cross-school collaborations. The Finance and Research Analyst will be responsible for both pre and post-award functions, for ensuring compliance with sponsor and university policies and guidelines, and will manage the entire life cycle of awards. Our research analysts are also responsible for the oversight of faculty unrestricted accounts, forecasting and reporting for faculty and other staff, interpreting and communicating department, university and sponsor processes and policy, reviewing, and approving financial transactions, reviewing expenditure statements, and making corrections when necessary, and for serving as a department resource on research administration and general finance. The research analyst will report directly to the department’s Manager of Finance and Research Administration and will collaborate daily with faculty, postdocs, students, research, and administrative staff.
This is a busy position requiring a high level of professionalism, productivity, accuracy, initiative, sound judgment and decision-making, attention to detail and follow-through. We are seeking an experienced Finance and Research Analyst with a background in pre and post-award management, a very strong customer service and work ethic, excellent communication and technical skills, a collaborative problem-solver, and who interacts well with all levels in a culturally diverse population. Experience with grants is highly desired. We welcome you to apply to work on our team of engaged, collaborative, and fun team members who strive to be the best we can be!
This is a 100% FTE, continuing position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
If you believe that this opportunity is a match for your knowledge, skills, and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.
Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

EDUCATION & EXPERIENCE:

Bachelor’s degree and three years of job related experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Curriculum I and II within first year in role.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.
• Experience with grants desired

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines
• Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements. Lead other staff in group projects
  May participate as a mentor and provide cross-training as needed.