Finance Assistant (Accounts Payable)

at  Vizst Technology

JOB SUMMARY

• Managing the Purchase Ledger, ensuring it is accurately maintained and process deadlines are met

Responsible for accurate and timely processing of all accounts payable transactions

• To ensure suppliers are paid in accordance with agreed terms and conditions
• To support the delivery of the Financial Strategy

CRITICAL PURPOSE OF ROLE

• Retain and grow revenue in line with Vizst’s growth targets against an assigned set of accounts
• Build and execute a contact strategy for each acct based upon their requirements
• Build and execute an account plan for each acct based upon their requirements
• Build strong relationships with decision makers across the accounts
• Act as a single point of contact for queries or issues, and liaise with the relevant internal department(s) to bring them to a swift conclusion
• Respond to inbound sales enquiries quickly liaising with the relevant team to win new business
• Proactively identify new business opportunities across the account base and work with the relevant department(s) to win the business
• Achievement of all targets and KPIs
• Develop the skills and knowledge required to sell Vizst’s full portfolio of products and services in accordance with end user requirements
• Manage all opportunities effectively via Vizst’s CRM system in accordance with Vizst’s principles
• Maximise revenue by cross and up selling, whilst adhering to Vizst’s sales principles
• Provide a monthly report as required by Vizst’s Sales Management
• Take responsibility for building and maintaining industry and competitor knowledge, sharing knowledge with the wider virtual team as appropriate
• Respond effectively to inbound enquiries relating to new or existing customer requirements
• Provide support to Vizst’s field based sales team as and when appropriate
• Take a continual improvement approach to all elements of the role and feedback to Sales Management
• Maintain a high level of professionalism at all times
• Other duties from time to time as directed by sales management

MAIN RESPONSIBILITIES

• Being the first point of contact for all purchase ledger enquiries queries, both internal and external
• Liaise with Procurement to resolve any purchase invoice issues and be responsible for ensuring all disputes are resolved in a timely manner
• To be vigilant and make recommendations for efficiency savings and cost saving
• Process banking receipts and payment transactions on a daily basis and managing cash reconciliations
• Setting up of new supplier accounts and maintaining existing account details
• Monthly reconciliation of supplier statements
• Process employee expense claims and payments
• Execute the purchase ledger function, posting transactions and seeking approval where necessary
• Assist with management accounting tasks including accruals, prepayments, balance sheet reconciliations and maintaining the fixed asset register
• Liaise with CFO to agree with suppliers regarding payment expectations and payment plans as necessary
• Identify and improve any internal purchase ledger control issues
• Supporting with inventory reporting
• Compile Company reports and assist with returns as required (VAT, CSO etc)
• Developing relationships with staff across the business to provide information and support as required throughout the month
• Report and make recommendations to improve on the Company’s use of accounting software, aiming to increase automation where appropriate
• Ad-hoc support to the CFO
• Perform any other reasonable duties consistent with the role as required

THIS ROLE WOULD SUIT SOMEONE WHO MEETS THE FOLLOWING CRITERIA:

• Time Management: Able to work under pressure to meet strict deadlines
• Transactional: Able to handle volumes of transactions accurately and to timescale
• Knowledgeable: Technically and professionally competent
• Communication: Able to communicate complex problems clearly
• Commercial: Understands wider business environment and impact of own output on rest of business

Responsible for accurate and timely processing of all accounts payable transactions

• To ensure suppliers are paid in accordance with agreed terms and conditions
• To support the delivery of the Financial Strateg