Finance Assistant

at  Actica Consulting

Actica is a fast-growing Digital Transformation consultancy working primarily for the UK Public Sector and Critical National Infrastructure organisations. Our customers include: MoD, Home Office, Ministry of Justice, Blue Light organisations, National Security organisations, Utilities and other government agencies. We deliver high-quality, high-impact, client side and supply side delivery services. These services include IS strategy, portfolio, programme and project management, procurement support, business transformation and change management, architecture, high- and low-level design, agile transformation and delivery, infrastructure delivery, cyber support and data engineering/analytics support.
This is an exciting time in Actica’s development. We have been growing rapidly (around 25% per annum, current headcount 230) and are looking to expand our finance team to deal with the challenges of scaling up. The new Finance Administrator will be an important addition to the team reporting into and primarily directed by our Finance Manager, but will work closely with other Team members.
This is an ideal opportunity for someone to continue their accounting journey working in a fast-growing business. Being part of a small team will mean a greater variety of exposure to different tasks, different stakeholders in the business and a rich learning experience.

Key Responsibilities

• Accounts payable including processing of supplier and subcontractor invoices ensuring all subcontractor agreements are executed and adhered to
• Raise and issue assignment orders to subcontractors
• Processing of employee expenses ensuring claims are in line with company policy
• Assisting with accounts receivable, raising sales invoices on a monthly basis and ad hoc responsibilities
• Support in information requests re project performance data or bid support
• Ad hoc duties as required by the Finance Manager or the CFO

Skills, Knowledge and Expertise

• Experience as a Finance Assistant or similar role
• Good knowledge of accounting and bookkeeping procedures
• Familiarity with accounting software (e.g. QuickBooks)
• Fully IT literate with Excel skills
• Organisational and time-management skills
• Team player

Study Support – we offer a study support package
Office location is Guildford (GU2 7RF). Work location will primarily be office-based with working from home on an agreed basis
Benefits
We offer

Our offer includes:

• A discretionary bonus, paid twice a year;
• 25 days annual leave plus 8 bank holidays;
• Twice* yearly performance appraisal/pay review (*while at Consultant and Senior Consultant grades, annually thereafter);
• Investment in training relevant to an individual’s development and Actica’s business needs.
• Participation in our stakeholder pension scheme
• Participation in cycle to work scheme
• Employee Assistance Programme
• Electric Car leasing Scheme
• Private Medical Insurance

We are a privately-owned company founded 25 years ago. We have been trusted to work on some of the UK Public Sector’s most critical and challenging projects and have obtained a reputation for providing a high-quality consultancy service which delivers real value to our clients.
Underpinning our work are our core values:
Excellence – we strive to meet or exceed our clients’ expectations for quality, approaching work with creativity, energy, passion and determination to ensure even the most challenging projects are successfully delivered. Our staff are highly capable individuals, we support them to achieve their full potential and ensure they remain abreast of the latest innovations and best practice in their fields.
Client focus – we listen carefully and seek to understand our clients’ unique needs. We work hard to deliver against these needs and ensure we are easy to do business with. We want to make a difference, we do not create artificial dependences on our service. We see regular feedback on our service, teams and relationships to enable continuous improvement.
Trust – we deliver on our promises and don’t let clients or colleagues down. We don’t play ‘politics’. We encourage open debate around different points of view. We operate impartially basing our decisions on objective evidence. We explain our decisions, even ones that may be unpopular.
Partnership – we recognise that clients, staff and suppliers are critical to our success and treat all with respect. We operate an open friendly and supportive culture where everyone is listened to and respected. We encourage constructive feedback and challenges focused on improvement. We work together to deliver the best that the Company can achieve every time.
About Actica Consulting
Actica Consulting is a technical and management consultancy dedicated to ensuring that its customers make best use of emerging Information and Communications technologies in achieving their business objectives.
We combine our strong technical expertise with an excellent understanding of process transformation to focus on harnessing technology to create solutions that deliver substantial business benefits to our clients.
Actica’s approach is founded on six guiding principles:
» Market focus: We specialise in supporting the acquisition of ICT solutions in the public sector and have wide experience in defence, police, central and local government.
» Independence: We maintain our independence from software, hardware and outsourcing providers to ensure we can always give impartial advice.
» Excellence: We commit to exceeding our customers’ expectations for quality, responsiveness and professional excellence while delivering within the agreed price and schedule.
» Creativity: We employ high calibre people of exceptional creativity, expertise and determination who work closely with one another and with our clients to achieve high quality solutions to our clients’ problems.
» Value: We pride ourselves on providing the highest quality of service that delivers added value to each of our clients.
» Flexibility: We work flexibly with our clients to solve their problems and arrive at solutions that can work within their organisation, recognising that skills transfer is an integral part of our mission.

• Accounts payable including processing of supplier and subcontractor invoices ensuring all subcontractor agreements are executed and adhered to
• Raise and issue assignment orders to subcontractors
• Processing of employee expenses ensuring claims are in line with company policy
• Assisting with accounts receivable, raising sales invoices on a monthly basis and ad hoc responsibilities
• Support in information requests re project performance data or bid support
• Ad hoc duties as required by the Finance Manager or the CF