Finance & Business Support Officer

at  Scottish Forestry

JOB SUMMARY

The Finance and Business Support Officer role is an integral part of our team who will help contribute to the achievement of our objectives within the annual Business Plan. You will play an essential role in the provision of a constantly evolving financial and administrative support service to colleagues in Scottish Forestry’s Edinburgh and Conservancy Offices.
You will have a varied role, supporting change and improvement, and taking responsibility for both specific projects as well as undertaking team tasks. We will work closely with you to ensure that you have a full understanding of Civil Service procedures and the finance and administrative duties required.

JOB DESCRIPTION

You will perform a wide range of duties including, but not limited to, those listed below:

• Provide finance support including processing and input of invoices, raising purchase orders, liaising with suppliers and running financial reports.
• Provide budget support to the Finance and Business Support Manager which involves updating spreadsheets and the identification and correction of accounting anomalies.
• Assist with procurement related activities and processes helping to ensure policies and deadlines are met.
• Manage internal and external mailboxes which includes dealing with public enquiries and attend to incoming and outgoing mail.
• Support the Corporate Clothing Contract Manager by ordering staff clothing requirements in line with policy allocations, maintaining records of these.
• Deliver and maintain records for Health and Safety resumptions such as Driving at Work checks.
• Provide support with onboarding of new staff as well as staff departures.
• Provide general people support services including travel and accommodation bookings, and other purchasing requests.
• Assist with ad hoc finance and business support tasks when required, which could include undertaking audit checks, performing the payment run or creating and maintaining guidance / desk instruction documents.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

You will perform a wide range of duties including, but not limited to, those listed below:

• Provide finance support including processing and input of invoices, raising purchase orders, liaising with suppliers and running financial reports.
• Provide budget support to the Finance and Business Support Manager which involves updating spreadsheets and the identification and correction of accounting anomalies.
• Assist with procurement related activities and processes helping to ensure policies and deadlines are met.
• Manage internal and external mailboxes which includes dealing with public enquiries and attend to incoming and outgoing mail.
• Support the Corporate Clothing Contract Manager by ordering staff clothing requirements in line with policy allocations, maintaining records of these.
• Deliver and maintain records for Health and Safety resumptions such as Driving at Work checks.
• Provide support with onboarding of new staff as well as staff departures.
• Provide general people support services including travel and accommodation bookings, and other purchasing requests.
• Assist with ad hoc finance and business support tasks when required, which could include undertaking audit checks, performing the payment run or creating and maintaining guidance / desk instruction documents