Finance Officer - Grants & Budgetary Control (2 positions available)

at  European Molecular Biology Laboratory

Administration
EMBL Heidelberg
We are Europe’s research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and
interdisciplinary laboratory with more than 1900 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.
Based in Heidelberg, Germany, EMBL’s Budget Office is responsible for the financial administration of around 330 research grants, including assistance in budget preparation, monitoring and controlling expenditure against awarded budget and
timely preparation and submission of financial reports to grant giving bodies.
Your role
Reporting to the Budget Office Deputy Head, you will be joining a team of 9, working closely with the Grants Services team and our Scientific groups, in addition to external funding agencies and auditors.
In this exciting new role, you will be back-filling for members of the team heavily involved in the implementation of Workday.

You will have a broad range of responsibilities focusing on financial grant reporting and the management of internal and external budgets. Your responsibilities will include, but not be limited, to the following

• Acting as the primary post-award contact for Principal Investigators, project managers and funding bodies
• Preparing and submitting financial reports for grants in line with compliance requirements from various funders
• Performing quality checks to ensure completeness, accuracy and conformance of expenditure with the Funding agency’s rules
• Supporting budget holders in efficient management of their budgets by providing accurate and timely financial data
• Providing proactive support and financial advice

You have

• A university degree in accountancy and finance, or equivalent experience
• Previous management accounting experience with a flair for budgetary control
• A knowledge of financial reporting principles
• Experience using ERP systems; SAP and Workday would be highly advantageous
• Fluency in English is required; German would be a strong advantage

As our ideal candidate, you will be a skilled project financial controller with a University degree in Finance and solid experience in accounting/controlling. You should possess sound knowledge of budgetary control, basic accounting concepts and financial reporting principles. You are a team player but also able to work independently. We are looking for a candidate with good communication and interpersonal skills as well as solid knowledge of the usual office software packages, especially Excel. Experience with modern ERP systems is a prerequisite, preferably with Workday and SAP while knowledge of SAP Business Objects is highly desirable. Fluency in English is required and a good working knowledge of German will be considered a strong advantage.

You might also have

• Professional accounting qualifications
• Grants administration experience within an international organisation or an organisation engaged in research would be an advantage
• Knowledge of French and Spanish is also advantageous
• SAP Business Objects experience, experience working in Workday

Why join us
EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches.
EMBL offers attractive conditions and benefits appropriate to an international research organisation with a very collegial and family-friendly working environment. Competitive salary and social security benefits, financial support for relocation, a relaxed culture, professional development, an on-site nursery, canteen and other staff facilities make EMBL a great place to work.

ENJOY LOTS OF BENEFITS

• Financial incentives: Income tax expemtion, monthly family, child and non-resident allowances, annual salary review, a pension scheme, life insurance, long-term care, accident-at-work and unemployment insurances
• Flexible working arrangements
• Certified training and continued development of your professional and personal skills
• Private medical insurance for you and your immediate family
• Generous time off: 30 days annual leave per year
• Generous relocation package including installation grant (if applicable)
• Family benefits: On site nursery, 10 days of child sick leave, generous parental leave and monthly family and child allowances
• Benefits for international newcomers: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance
  What else you need to know
  EMBL Administration units are responsible for supporting all parts of EMBL and for undertaking and delivering long-term strategic administrative planning. With more than 200 staff, in all support areas, ranging from caretakers and gardeners to senior management staff, EMBL Administration provides administrative support to approx. 1 800 members of personnel from in excess of 80 nations. The team is dedicated to maintaining high quality services to staff at all EMBL sites.
  Please note that this is a project related, fix termed contract. There are 2 posts available.
  ** Don’t meet every single requirement? We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply nevertheless

• Acting as the primary post-award contact for Principal Investigators, project managers and funding bodies
• Preparing and submitting financial reports for grants in line with compliance requirements from various funders
• Performing quality checks to ensure completeness, accuracy and conformance of expenditure with the Funding agency’s rules
• Supporting budget holders in efficient management of their budgets by providing accurate and timely financial data
• Providing proactive support and financial advic