Finance Support Officer

at  International Union for Conservation of Nature

FINANCE SUPPORT OFFICER

Vacancy #:
6817
Unit:
TRAFFIC International
Organisation:
TRAFFIC International (TRAFFIC)
Location:
TRAFFIC International, Cambridge, United Kingdom of Great Britain and Northern Ireland
Reporting to:
Head – Global Finance
Work percentage:
100%
Grade:
A3
Expected start date:
04 June 2024
Type of contract:
Indefinite
Closing date:
01 May 2024

REQUIREMENTS

• Relevant and proven work experience in a similar role, with responsibility for a wide range of financial accounting functions.
• Strong experience in operation of computerised accounting systems in particular the SAGE family of products.
• Excellent organisational skills, with experience gathering, analysing and presenting accurate information.
• Proven ability to be proactive in prioritising own workload to meet deadlines.
• Ability to multi-task and work well within a team.
• Strong fluency in written and oral English required.
• Training other members of staff as and when required.
• AAT qualified/ part qualified.

CHARACTERISTIC DUTIES

Carry out the day-to-day financial accounting transactions of TRAFFIC International including banking authorisations, income and expenditure management, cashflow monitoring, month end processes and support the finance team with the introduction of the new accounting system.
The role provides the treasury function for the Global Office to ensure that sufficient funds are available to enable Traffic to meet all its commitments.

SPECIFIC DUTIES

• Treasury. Managing currency account balances, ensuring that funds are transferred from currency accounts to base currency account to minimize the effect of foreign exchange. This involves monitoring of project balances and communication with other staff members to understand project cash needs.
• Daily monitoring of all bank accounts, checking for fraudulent transactions and any returned payments. Regular reporting to Management of GBP equivalent balances.
• Calculating interest paid on project funds in high interest bank accounts.
• Responsible for the monthly bank reconciliations, revaluations of foreign currency accounts and Head of Finance sign-off.
• Responsible for the management of the Global cashflow forecasting tool for both Core & Project income and expenditure and transfers to the Programme Offices. Liaising with Project Support Unit (PSU) and finance teams for project cash information.
• Full responsibility for Accounts Payable including hard posting of data and month end reconciliations.
• Full responsibility for Accounts Receivable including liaising with PSU team with credit advices, hard posting to finance system and month end reconciliations.
• Processing and importing of payments from Accounts Payable to online banking system. Involves a review of payment proposals to ensure only valid liabilities are paid.
• With the support of the Finance Support Officer, ensure all on-line payments are authorized in a timely manner, liaising directly with the management team as required.
• Designated first point of contact with TRAFFIC’s banking provider with responsibility for ensuring all queries are concluded quickly and efficiently.
• Administration of the Online Banking system (house-keeping) and the banking mandates. Managing changes in banking administration in a timely and efficient manner.
• Designated contact relating to Company Credit Card including monitoring and downloading statements, responsible for the monthly process of each statement.
• Supporting the organization in managing international payments and liaising with the bank towards solutions to address bank transfer challenges.
• Month end responsibilities including balance sheet reconciliations and finance accounting system management.
• Assist with project and statutory audits as required. This includes preparing information and responding to queries as they arise in a timely manner.
• Petty Cash management.
• Supporting the finance team with the successful implementation and running of the new finance system, Aqilla.
• Undertake any other duties that may be determined from time to time by the Chief Operations Officer and Head of Finance.
• Training other members of staff as and when required.
• Supporting process reviews and improvements in the areas of responsibility.